Modot KC district 2026 spring aggregate

The Missouri Department of Transportation (MoDOT) Kansas City District issued an Invitation for Bid (IFB) for Spring Aggregate materials to be delivered to various maintenance locations within the KC District across Johnson, Saline, Lafayette, Pettis, and Cass counties. The procurement encompasses 15 line items totaling approximately 27,689 tons of aggregate materials, including Specification 4 Trap Rock, Specification 4 Limestone Chips, and Specification 3 and Specification 8 Surface Aggregate, with quantities ranging from 300 to 7,844 tons depending on the specification and delivery location. All materials must meet the technical requirements outlined in the KC District Aggregate Specifications and the 2024 Missouri Standard Specifications for Highway Construction, with MoDOT reserving the right to inspect materials at the point of manufacture, intermediate storage, or destination and assess deductions up to 60 percent of invoiced amounts for non-compliance. Deliveries must occur at a minimum of 500 tons per day during daylight hours, with at least two business days' notice required prior to commencement and a MoDOT representative required to be present; deliveries are prohibited on weekends or holidays unless specifically authorized. The contract will be awarded on a low-bid, firm, fixed-pricing basis by location on an FOB destination basis with freight prepaid, and all costs including packing, handling, and shipping must be included in the bid pricing. Bids were due by January 2, 2026, at 3:00 PM Central Time via the MissouriBUYS electronic procurement system, with the contract period running from the Notice to Proceed through March 15, 2026. No pre-bid conference or site visit was scheduled.

The solicitation did not restrict bidding to any specific set-aside designations; however, bidders were encouraged to utilize minority business enterprise (MBE) and women business enterprise (WBE) subcontractors and suppliers. All bidders were required to complete anti-discrimination certification regarding boycotts of Israel and Buy American preference certifications, with specific requirements varying based on company size and employee count. Bidders were required to provide liability insurance naming the Missouri Highways and Transportation Commission (MHTC) and MoDOT as additional insureds, along with tickets in triplicate for each truckload showing gross, tare, and net weights along with purchase order and specification information. Payment terms were Net 45 days. The contract was awarded on January 6, 2026, to two suppliers on a line-item basis: Beelman Logistics, LLC received the larger award totaling $1,143,841.70, while Leo O'Laughlin Inc received $269,822.11, reflecting a split award strategy that awarded individual line items to the most cost-effective suppliers. Unit prices for awarded bids ranged from $58.25 to $64.95 per ton for Trap Rock, $25.25 to $35.00 per ton for Limestone Chips, and $16.72 to $38.50 per ton for Surface Aggregate, with pricing varying by specification, material type, and delivery location. Liquidated damages of $250 per day per item apply for failure to deliver within the specified timeframe.