MODOT Kansas City District Propane

The Missouri Department of Transportation (MoDOT) Kansas City District is seeking a vendor to supply propane on a "Keep Full" order basis to up to 13 locations across multiple counties, including Cass, Clay, Jackson, Johnson, Lafayette, Platte, Ray, and Saline counties. The solicitation, identified as IFB #605KC23002674, is for propane delivery services during the contract period of July 1, 2023 through June 30, 2024, with no renewal options. Estimated propane quantities range from 500 to 10,000 gallons per location, with a total estimated volume of approximately 51,020 gallons. The contract will be awarded on a firm fixed pricing basis, grouped by location, and evaluated using a low bid criteria. Pricing must include all delivery-related costs, such as freight and handling, and will be evaluated on a FOB destination basis. Bids are due by June 20, 2023 at 2:00 PM CDT, with delivery to be made during normal business hours and with at least two business days advance notice. Vendors must provide pricing on a per-gallon basis and ensure all costs are included in the unit price bid.

While there are no specific set-aside requirements for this solicitation, MoDOT encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with target participation rates of 10% MBE and 5% WBE. Vendors must comply with the Domestic Products Procurement Act and may be eligible for a 10% price preference for products manufactured or produced in the United States. The solicitation requires vendors to maintain specific insurance coverage, including general liability ($500,000 per person/$4,000,000 total claims), automobile liability ($500,000 per person/$4,000,000 total claims), and workers' compensation coverage. Payment terms are Net 30 days after receipt of a correct invoice. Although no incumbent vendor is identified, the contract will be funded by the State of Missouri. Vendors must be registered in the MissouriBUYS eProcurement system and be prepared to submit electronic bids, with hard copy submissions allowed under special circumstances. The total contract value is not explicitly stated, but the estimated propane requirements suggest a significant annual procurement for the Kansas City District's maintenance facilities, mechanic buildings, radio towers, and rest areas.