Modified Gaming Console for CCHCS

California Correctional Health Care Services (CCHCS) has issued Request for Offer (RFO) #10843910 for the procurement of modified gaming systems and associated accessories intended for mental health recreational therapy groups at California State Prison San Quentin. The solicitation seeks one Nintendo Switch 2 console with all Wi-Fi, network, and phone connectivity disabled for correctional facility use, along with required hardware components including a lock box, comfort grips, charging dock, hard carrying travel bag, additional Joy-Con controllers, a 512GB MicroSDXC Express Memory Card, and four digital games (Donkey Kong Bananaza, Mario Party Superstars, Mario Kart World, and Joy-Con 2 Wheel). The contractor must perform specialized modifications to disable network functions, create a new Nintendo Account, preload the specified games, and provide comprehensive technical support and troubleshooting services. Additionally, the contractor must supply loaner equipment during repair periods and maintain a minimum 12-month warranty on all deliverables. The evaluation will utilize a best value methodology considering administrative compliance, desirable qualifications (including Small Business and Disabled Veteran Business Enterprise certifications), and cost analysis. Questions regarding the RFO must be submitted by 5:00 PM PT on May 26, 2026, with the final submission deadline of 5:00 PM PT on June 1, 2026.

All offerors must be in good standing to do business in California and are required to submit documentation including a Bidder's Declaration Form (GSPD-05-105), Payee Data Record (STD 204), Darfur Contracting Act Certification, Disabled Veteran Business Enterprise Declarations (if applicable), postconsumer recycled-content certification, and a Generative Artificial Intelligence Disclosure & Factsheet (AMS 708). The procurement contains a set-aside consideration for Small Business and Disabled Veteran Business Enterprise certifications, though these are evaluated as desirable qualifications rather than mandatory restrictions. Pricing must be detailed in the provided Exhibit C Rate Sheet and include all parts, labor costs, and freight on an F.O.B. basis associated with the gaming console modifications. Payment will be made in accordance with California's Prompt Payment Act (Government Code Section 927 et seq.) following invoice approval, with monthly invoices submitted in arrears to the Sacramento Accounting Office or electronically to APA.invoices@cdcr.ca.gov. The agreement is subject to Budget Act appropriations, and the State reserves the right to amend, extend, or cancel based on funding availability. No specific budget range or award value has been disclosed; pricing will be determined through the competitive bidding process based on vendor submissions in response to the rate sheet.