Modeling of the Epcot Energy Plant Electrical System

The Central Florida Tourism Oversight District is requesting Letters of Interest from qualified engineering firms to develop a comprehensive electrical system model of the EPCOT Energy Plant, with proposals due September 18, 2026 and questions due September 11, 2026.

The scope encompasses design, development, testing, and documentation of a detailed electrical system model representing the current, fully operational EEP. The model must capture four primary feeders with associated primary switchgear, three medium-voltage buses supplied via multiple primary-to-primary step-down transformers, and eight chiller units connected either directly at medium voltage or through primary-to-secondary step-down transformers. The consultant shall conduct a virtual project kickoff workshop with Reedy Creek Energy Services (RCES), perform attribute validation and engineering checks, validate model results against known operating conditions, and execute analyses including load flow, short circuit/fault analysis, motor starting, voltage drop, harmonics, and arc flash hazard assessment. Power quality is identified as a critical concern for both current and future operating conditions. Deliverables include complete electrical system model files, technical reports for each analysis, summary of findings and recommendations, documentation of assumptions and data sources, and updated one-line diagrams. A Quality Assurance Plan must be implemented requiring review of all deliverables by a qualified professional not responsible for original preparation.

Proposals will be evaluated on Qualifications of Proposed Team (20 points), Project Understanding and Technical Approach (25 points), Relevant Experience in Electrical System Modeling (25 points), Modeling Tools, Methods, and QA/QC (20 points), and Past Performance and References (10 points). Respondents must provide at least three project references completed within the last five years. Letters of interest must not exceed 20 pages excluding cover letters, resumes, and required forms and must be submitted electronically through the CFTOD BID PORTAL hosted by PlanetBids. The Selection Committee meets October 2, 2026, with interviews and presentations scheduled for October 27, 2026, and final selection announcement on October 30, 2026. Negotiation with the highest-ranked proposer is anticipated to begin November 13, 2026, with final approval expected in December 2026. All submission costs are the proposer's responsibility. Required submittals include Foreign Countries of Concern and Human Trafficking Affidavit, Conflict of Interest and Public Entity Crime Affidavit, and Subconsultant List. Professional Liability/Errors and Omissions insurance of $1,000,000 minimum is required.