Mobile whiteboards

The City of Philadelphia Procurement Department is soliciting quotes for mobile whiteboards through a micro purchase on PHLContracts, with quotes due October 27, 2026. The award goes as a whole to the lowest responsive and responsible bidder, so price decides the award once responsiveness and responsibility are met.

The buy is a requirements contract for mobile whiteboards, with attached image files referencing 6X4 and 4X3 models. Vendors may not deliver or perform until the department issues notification. Submission requires completing thirteen sequential steps in PHLContracts, including unit costs for each item and a Consent and Authorization form, without which quotes will not be considered. The Local Business Entity question must be answered but does not apply to small order purchases.

Pricing shall not exceed $45,000, adjusted annually by the CPI-U change from January 1, 2020. Prices must be quoted net of taxes, with freight incorporated into item costs on FOB Destination Point terms. Quotes remain valid 60 days from submission or through the contract term. The contract term runs 365 days from the effective date and terminates automatically without notice. Required insurance includes workers' compensation at statutory limits, general liability of $500,000 per occurrence, and automobile liability of $300,000 per occurrence. Payment issues electronically after delivery and City approval, and only against a purchase order.

The City may accept or reject any or all quotes, accept quotes from multiple sellers, or accept quotes on select items only, with action taken within 60 days of submission.