Seller Checklist_B2728239.pdf
PDF 157 KB Posted
- Attached to
- MOBILE WHITEBOARDS
- Solicitation number
- B2728239
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist outlines the procedural steps vendors must complete to submit a quote for mobile whiteboards, a micro purchase to be awarded to the lowest responsive and responsible bidder in Pennsylvania. The award will result in a Requirements contract, and vendors are instructed not to deliver or provide services until notified by the department. Freight charges must be incorporated into the cost of items. The checklist does not specify quantities, response dates, due dates, or other timeline details.
Vendors must complete thirteen sequential steps to submit their quote, including selecting seller role confirmation, entering unit costs for each item, answering mandatory questions, accepting terms and conditions, and submitting required attachments. A Consent & Authorization form must be on file in the vendor's profile or attached to the submission; quotes will not be considered without this form. Vendors may optionally submit an LGBTQ Applicant Opportunity Data Form. The Local Business Entity (LBE) certification question must be answered but does not apply to small order purchases. The checklist emphasizes that all validation messages must be resolved before submission and requires vendors to review their quote for accuracy on the Summary tab before final submission through the PHLContracts website.
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Other files
| File | Type | Posted |
|---|---|---|
| MOBILE WHITEBOARD 4X3_B2728239.png | PNG image | |
| Micro Purchase Terms and Conditions_B2728239.pdf | ||
| MOBILE WHITEBOARD 6X4_B2728239.jpeg | JPEG file | |
| Consent Authorization_B2728239.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .