mobile self-contained dental treatment console for PCC

The West Virginia Division of Corrections, Pruntytown Facility, issued a Request for Quotation (RFQ) solicitation number ARFQ 0608 on July 2, 2020, for the procurement of one mobile self-contained dental treatment console to be delivered, installed, and tested at the Pruntytown Correctional Center in Grafton, West Virginia. The solicitation requires vendors to submit unit pricing and total pricing for the dental equipment in their quotation responses, with submission to the Business Office at 2006 Trap Springs Road, Grafton, West Virginia 26354. Key deadlines include a question submission deadline of July 9, 2020, a mandatory pre-bid meeting (date, time, and location not specified in available documentation), and a final quotation due date of July 15, 2020, at 9:00 AM or 10:00 AM. Vendors must attend the mandatory pre-bid meeting or face bid disqualification, with attendance verified through a sign-in sheet; questions submitted at least five business days prior to the pre-bid meeting will be addressed at that meeting with official answers provided in written addenda. All bids must be submitted electronically through wvOASIS or in sealed format, and vendors must acknowledge receipt of all addenda to avoid disqualification. Interested vendors should contact Christina R. Wilfong at the West Virginia Procurement office at (304) 265-6111 or christina.r.wilfong@wv.gov for additional information regarding specifications and submission instructions.

The solicitation documentation does not identify any specific set-asides for small businesses, disadvantaged enterprises, or other designated vendor categories, nor does it reference an incumbent contractor or existing contract holder. Vendors responding to this procurement must complete and submit a notarized Purchasing Affidavit affirming they are not in default on monetary obligations owed to the state or political subdivisions, including payroll taxes, property taxes, sales and use taxes, and other fees; vendors and related parties must certify they do not owe debts exceeding one thousand dollars in aggregate and are not in employer default status. The apparent successful vendor must provide a performance bond equal to 100 percent of contract value, a labor and material payment bond equal to 100 percent of contract value, and a two-year maintenance bond covering the roofing system prior to contract award, along with Builders Risk Insurance equal to 100 percent of the contract value. Pricing must be firm for the life of the contract with no unauthorized price adjustment provisions permitted, and payment will be made in arrears only after delivery and acceptance of goods, with vendors required to accept electronic funds transfer or P-Card payment. The solicitation documentation does not provide specific budget allocations or award values for this procurement.