Mobile Hydration Station (Bid Discount)

The City of Tampa is seeking to procure a Mobile Hydration Station through Invitation to Bid No. 25-P-00144, specifically a portable trailer designed to promote City of Tampa Water at local events. The hydration station must include a 300-gallon stainless steel tank, four bottle fillers and drinking fountains with handicap accessibility, stainless steel sink basins, electrical outlets, and additional technical specifications. Key deliverables include a trailer with graphic wrapping, onsite training, and a minimum 10-year warranty. Vendors must have been in business for at least three years supplying municipalities and provide comprehensive proof of vendor qualifications. The bid is scheduled to be opened on Tuesday, May 27, 2025, at 1:30 pm, with a one-year contract period and potential for three additional 30-day unilateral renewal extensions. Technical requirements include a sight tube for water level monitoring, an AWWA 715 meter, and compliance with various city ordinances and state regulations.

The procurement includes specific set-aside designations and bid discounts for Small Local Business Enterprises (SLBEs) and Underutilized Women and Minority-Owned Business Enterprises (U-WMBEs). Certified businesses can receive a five percent bid discount, with maximum discounts of $10,000 for SLBEs and $20,000 for U-WMBEs. The project has an estimated contract amount of $100,000.00, with the Water Department managing the procurement. The certified contact list includes minority-owned businesses such as Terrell Industries, Inc. (African American-owned) and SweTech Holdings LLC (Hispanic American-owned). Preferences are given to U-WMBE bids from various ownership categories, including Black-Owned, Hispanic-Owned, Women-Owned, Asian-Owned, and Native American-Owned firms. The procurement follows the City of Tampa's Diversity Management Initiative, requiring detailed documentation of subcontractor payments and participation through forms like MBD-30 and MBD-40.