Mobile emergency response trailer

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, is requesting proposals for one new Mobile Operations Command Unit trailer to replace an existing 2012 unit under RFP 605-2700000071, with proposals due October 6, 2026, at 1:30 p.m. Eastern Time and a tentative award date of November 1, 2026. Written questions were due September 22, 2026.

The scope is a complete, fully assembled tandem-axle gooseneck trailer approximately 32–35 feet in length with three dedicated workstations featuring dual wall-mounted monitors, a separate conference area with 14-foot slide-out, 55-inch smartboard, two wall-mounted televisions, hardwired and wireless LAN capability, two 15,000 BTU HVAC units, 8.0-kW diesel generator, battery system, two power awnings, interior and exterior LED lighting, and comprehensive electrical and communications systems. The unit shall be configured as a FEMA Type 3 or equivalent. Delivery is required by June 15, 2027, to the KYTC Division of Equipment Receiving Shop in Frankfort, Kentucky, with the contractor bearing all transportation, delivery, and unloading costs under F.O.B. Destination Freight Prepaid and Allowed terms.

Evaluation is weighted across 1,250 possible points: business structure (100 points), experience with similar units (250 points), production and delivery timeline (250 points), warranty and repair procedures (50 points), proposed cost (350 points), and potential oral presentations or demonstrations (250 points). Payment occurs in milestone increments: 10% upon completion of final design and pre-build drawings, 20% upon pre-build-out inspection, 30% upon pre-delivery testing and inspection, and 40% upon final delivery and acceptance, with payment within 30 working days of invoice receipt.

The contractor must provide a performance and payment bond in the full contract amount within ten calendar days of award, maintain Commercial General Liability Insurance of $1 million per occurrence / $2 million aggregate, Automobile Liability Insurance of $1 million combined single limit if applicable, and Kentucky Workers Compensation Insurance. Proposals must be submitted electronically through the eProcurement system and include technical and cost proposals, certificate of authority from the Kentucky Secretary of State (if applicable), affidavits, certificate of insurance, and equipment specification literature. The sole point of contact is Nick Cavender at 502-782-3979 or nicholas.cavender@ky.gov. Addendum #1 was issued September 29, 2026.