Mobile Diagnostic Imaging

The Massachusetts Veterans Home at Holyoke (VHH) is seeking a qualified vendor to perform onsite diagnostic imaging services for veterans through a Request for Response (RFR) issued on January 31, 2025. The procurement involves comprehensive mobile diagnostic imaging services, specifically requiring X-rays, EKG testing, and ultrasound services that must be available 24/7. Vendors are expected to supply their own diagnostic equipment and provide licensed technicians to perform these services directly at the veterans' facility. The RFR requires bidders to be licensed and experienced in providing diagnostic imaging, with specific submission requirements including business references, a detailed rate sheet, and a comprehensive response addressing all RFR aspects. Key dates for this procurement include February 14, 2025, as the deadline for questions, with final responses due on February 21, 2025, and an anticipated contract start date of April 1, 2025. The initial contract term is two years, with potential for three additional one-year renewals, creating a maximum potential contract duration of five years. Evaluation criteria will include the completeness of the response, quality of business references, rate sheet submission, prompt pay discount offerings, and the vendor's Supplier Diversity Program (SDP) Plan.

This procurement falls under the Small Business Purchasing Program (SBPP), which provides preference to qualified small businesses with their principal place of business in Massachusetts, specifically those with gross revenues of $15 million or less and 50 or fewer full-time equivalent employees. The Commonwealth has established a Supplier Diversity Program (SDP) goal of directing at least 1% of contract revenue toward spending with SDP Partners. Vendors must have substantial insurance coverage, including $1,000,000 per incident and $3,000,000 aggregate. The contract requires vendors to invoice third-party insurers directly, with the exception of services provided to 70-100% service-connected disabled veterans. Bidders must complete several mandatory forms, including an Electronic Funds Transfer (EFT) Authorization, Prompt Pay Discount form, Authorized Signatory Listing, and a Substitute W-9. While specific budget ranges are not explicitly stated, the comprehensive nature of the 24/7 diagnostic imaging services suggests a significant potential contract value aligned with providing continuous medical imaging support for veterans.