Mobile communication vehicle, inspection and refurbishment

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the inspection and refurbishment of a mobile communication vehicle for Palm Beach County Fire Rescue. The procurement encompasses comprehensive exterior repairs including latches, handles, electrical receptacles, windows, doors, awning, generator electrical pigtail, and antenna connections; interior upgrades such as air conditioning service, bathroom and sink removal with flooring and counter replacement, electrical outlet and lighting repairs, patch panel installation, antenna wire numbering and termination, VCR replacement with DVD/DVR units, weather station replacement, public address system upgrades, repeater installation, satellite and interior phone system checks, conduit installation, AM/FM/CD radio installation, and GPS installation; and roof work including inspection and sealing, antenna bracket reuse, antenna wiring replacement, and satellite antenna modifications. The contractor must complete all work within one hundred twenty days of a thirty-day notification period and must begin work within thirty days of award notification. The RFQ includes optional items consisting of Whelen brand components and an on-board weather station, with fixed and firm pricing for ninety days that encompasses all parts, labor, travel, fuel, mileage, freight, tools, and shop supplies in a single lump sum. A non-mandatory site inspection was scheduled for February 26, 2016 at 1:00 p.m., with quotations due by March 2, 2016 at 4:00 p.m. Award will be made on an all-or-none basis to the lowest responsive and responsible bidder, and the successful bidder must provide a thirty-six month warranty, maintain Commercial General Liability Insurance of at least $500,000 per occurrence with Palm Beach County named as additional insured, Business Auto Liability Insurance of at least $500,000 combined single limit, and Workers' Compensation and Employer's Liability Insurance in accordance with Florida Statute Chapter 440. Quoters must submit evidence of qualification including three references for similar work completed within the past three years.

Small business enterprises (SBEs) certified with Palm Beach County are eligible for consideration if their bid is within ten percent of the lowest bid price. A five percent local preference may apply to quoters with a permanent place of business in Palm Beach County or the Glades, provided they submit a valid Business Tax Receipt and completed Certification of Business Location form. All quoters must comply with Palm Beach County's non-discrimination policy as set forth in Resolution R-2014-1421. A post-award meeting with Fire Rescue representatives must be scheduled within five days of award notification. The RFQ does not specify a particular budget or award value, indicating that pricing will be determined by responsive bids received during the solicitation period.