Mobile Audiometric Testing Services

The County of Orange, Sheriff-Coroner is requesting competitive bids for Mobile Audiometric Testing Services through an Invitation for Bid (IFB #IFB-060-3013202-JG). This fully electronic solicitation seeks qualified vendors to provide certified technician-performed hearing testing services utilizing sound-treated mobile vans equipped with microprocessor audiometers and 4-inch steel wall booths that comply with all State and Federal OSHA regulations. Services will be delivered at four County of Orange Sheriff-Coroner Department locations: Air Support Detail in Costa Mesa, SWAT in Irvine, OC Crime Lab in Santa Ana, and Training Division in Orange. The contract is structured as a firm fixed-fee agreement with a three-year initial term and two optional one-year renewals subject to Board of Supervisors approval, with pricing based on full-day rates (up to 10-hour shifts including a 30-minute break), half-day rates (4-hour shifts), hourly rates for additional hours, and per-employee rates for analyzing audiometric data from external vendors. Services must be provided during normal business hours (Monday through Friday, 7:00 AM to 5:00 PM) with no evening, weekend, or holiday services without express written approval from the County Project Manager. Bidders must hold a valid California State Contractor's License and submit all bids electronically through the County's eProcurement Portal by May 5, 2026 at 4:00 PM, with the Question & Answer period closing April 28, 2026 at 4:00 PM. Award will be made to the lowest responsive, responsible bidder; however, the County reserves the right to make multiple awards, defer award for up to 180 days, or reject any or all bids.

The solicitation offers a five percent preference deduction for certified Orange County Local Small Businesses (OCLSB) or Disabled Veteran Business Enterprises (DVBE), with a maximum allowable preference of $100,000. Upon award notification, vendors must provide a Certificate of Insurance, a completed W-9 form, a valid DUNS number, and a valid Unique Entity Identifier (UEI) number within seven days. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Employers Liability ($1,000,000 per accident/disease). The contract includes performance bond and labor and material payment bond requirements, with bond amounts determined by contract value. No price increases will be permitted during the first contract year, and subsequent increases require documented proof of cost increases with a minimum 30-day advance written notice. Payment terms are net thirty days after receipt of invoices in arrears. The specific contract award value is not disclosed in the solicitation materials, as the total amount will be determined upon award based on the lowest responsive and responsible bid submission.