MNDOT 2026 D6 Biennial Meeting

The Minnesota Department of Transportation (MnDOT) District 6 is issuing an informal Request for Bid (RFB) to secure a single vendor to provide venue and catering services for the 2026 District 6 Employee Biennial Meeting to be held in Rochester. The procurement seeks comprehensive event services including venue rental and catering to accommodate the biennial meeting requirements detailed in the sample contract attachment. Prospective bidders must submit all responses electronically through the Supplier Portal and are strictly prohibited from submitting non-electronic or email responses. The solicitation requires bidders to complete and submit the Sample Contract Exhibit D Price Schedule with their bid response, with any pricing submissions subject to strict accuracy requirements and authentication of alterations by an authorized representative. Bidders must also provide contact information for both a contract management representative and purchase order coordinator, declare prompt payment discount terms from available options, and submit signed declarations certifying accuracy of information, authorized signature authority, non-collusion, absence of organizational conflicts of interest, and necessary approvals for copyrighted materials. Questions from prospective bidders must be submitted in writing to jason.nelsen@state.mn.us no later than November 24th, 2025, at 11:00 AM Central Time, with all questions responded to via addendum. The bid response deadline is February 24, 2026, as specified in the Event Details section of the Supplier Portal.

The solicitation documents do not identify specific set-aside designations or restrictions limiting the types of organizations eligible to respond to this procurement. No incumbent vendors or current contractors are listed in the available documentation. The solicitation materials reference a sample contract and pricing schedule that vendors must use for submission, indicating standardized contract terms and conditions will govern the selected vendor's performance. Budget or award value information is not disclosed in the provided solicitation summary; interested bidders should review the detailed RFB documents and sample contract attachment for complete pricing expectations and contract scope details. All submissions must be made through MnDOT's Supplier Portal, and vendors experiencing technical difficulties with uploads may contact the SWIFT Vendor Helpline at 651.201.8100 for assistance.