2026_D6_Biennial_Solicitation_for_Venue_Letter_2026_June2.docx

Solicitation for MnDOT District 6 Biennial Meeting MnDOT District 6 will be holding its biennial districtwide meeting on June 2, 2026 from 8:00 a.m. until 2:30 p.m. The following will be a requirement for the meeting:

Banquet room for up to 460 people, with six people per round banquet table preferred. Eight people per round table maximum.

Catering:

Morning break at 9:30 am Coffee (decaf and regular) Milk Orange juice Fruit Bagels Pastries Donuts Lunch break at 12:00 pm (Noon) breakfast buffet style with six lines Two hot entrees (scrambled eggs, omelet, breakfast burrito) Toppings (Cheese, sour cream, chives) Choice of meat (sausage links, sausage patties, bacon) Choice of potato (hash browns, breakfast potatoes) Fresh choice (yogurt, fruit bowl, salad) Baked Goods (croissants, muffins, Danish) Dessert (coffee cake, cinnamon rolls, caramel rolls, cookies) Assorted beverages (water, coffee, apple juice, orange juice, milk) Individual vegetarian, dairy free, and gluten free options specifically ordered After Lunch 1 pm to 2:30 pm Water Coffee Milk Reception/Lobby area Raised stage – approximately 32’ wide by 12’ deep with two skirted tables for speakers/presenters. Stage must be accessible.

Electric outlets will be needed in both the lobby and banquet area.

Access to the room 24 hours in advance to setup MnDOT-provided audio/visual equipment.

Provide projectors, screens, speakers, podium, etc.

Parking Parking available for 200 vehicles, some are larger vehicles. Include in cost if not free.

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