MLDRCC Condensing Unit Replacement

The Pennsylvania Department of Conservation and Natural Resources (DCNR), Bureau of Forestry, is seeking a qualified refrigeration contractor to replace the condensing unit for a seedling storage cooler at the Mira Lloyd Dock Resource Conservation Center (MLDRCC) located in Centre County. The procurement is structured as an Invitation for Bid (IFB) with an established price contract, requiring the successful vendor to remove the existing condensing unit, recover and recycle refrigerant, disconnect electrical and refrigerant piping, and install a new condensing unit equivalent to the current Copelametic model NRA2-0500-TFC. Bidders must submit their response electronically through the PA Supplier Portal, including the IFB, Reciprocal Limitations Act form, and Worker Protection Certification Form. The contract will commence upon purchase order execution and terminate on June 30, 2025, with the bid to be awarded to the lowest total sum bidder. Site inspections are available upon request prior to bidding, and contractors must provide comprehensive unit pricing that includes all materials, labor, and freight associated with the condensing unit replacement.

The contract opportunity includes specific provisions for small businesses and small diverse businesses (SB/SDB), with the Department of General Services' Bureau of Diversity, Inclusion, and Small Business Opportunities (BDISBO) managing the self-certification process. To qualify as a small business, vendors must be independently owned, employ no more than 100 full-time equivalent employees, and have a three-year average gross revenue not exceeding $47 million. Contractors are required to maintain specific insurance coverage, including Workmen's Compensation and Public Liability Insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence for both bodily injury and property damage. While no specific award value is explicitly stated, the contract necessitates compliance with Pennsylvania's labor laws, minimum wage requirements, and various worker protection statutes. Bidders must also adhere to the Reciprocal Limitations Act, which provides preferential treatment to Pennsylvania-based businesses, with potential percentage-based preferences ranging from 3% to 15% depending on the product type and state of origin.