Condensing Unit Replacement SOW.pdf

STATEMENT OF WORK

CONDENSING UNIT REPLACEMENT FOR SEEDLING COOLER

MIRA LLOYD DOCK RESOURCE CONSERVATION CENTER

Centre County

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of Forestry, Mira Lloyd Dock Resource Conservation Center requires a vendor to remove and dispose of existing Condensing unit and provide and install a replacement condensing unit for the seedling storage cooler.

Questions regarding the technical aspects of this bid should be directed to Annetta Ayers, Forest Nursery Operations Manager, at 814-364-5150 or aayers@pa.gov. Questions regarding the bidding or contracting procedures should be addressed to Natalia Truitt at 717-783-3332 or ntruitt@pa.gov.

II. CONTRACT TASKS:

Remove and dispose of existing Condensing unit, replace with a new condensing unit.

A. Remove existing condensing unit

The work shall consist of:

1. Isolating the unit.

2. Recover refrigerant and recycle by approved method.

3. Disconnect electrical & refrigerant piping to condensing unit.

4. Remove existing condensing unit and dispose of by approved method.

B. Provide replacement condensing unit

The replacement condensing unit shall be equivalent in performance to the current unit (Copelametic model NRA2-0500-TFC) and compatible with the existing evaporators. Specifications must include the following:

1. Quote must include the make, model, and specs of the replacement condensing unit to vet for compatibility and performance prior to bid acceptance.

2. Compatible automatic defrost system.

3. All fittings, hoses, wires, and connections needed to install unit.

mailto:aayers@pa.gov.

mailto:ntruitt@pa.gov.

C. Install new condensing unit

The work shall consist of:

1. Installation in place of new condensing unit.

2. Reconnect and secure refrigeration piping.

3. Reconnect and secure electrical.

4. Leak check refrigerant piping at repairs.

5. Evacuate moisture and contaminates with deep vacuum below 500 microns.

6. Recharge to manufacturer’s specifications with new refrigerant

7. Restore power and test operation.

8. Adjust (3) existing thermostatic expansion valves for the evaporators.

The following tasks shall be completed in the performance of Part A and Part B of this contract.

1. The Contractor shall be a qualified refrigeration mechanic, and all work shall be accomplished by, or under supervision of, a qualified refrigeration tradesman.

2. All work, materials, parts and equipment shall meet the latest requirements of the National Electrical Code of the National Board of Fire Underwriters, Underwriters Laboratories, and/or the National Sanitation Foundation. In addition, any state, municipal or other laws, rules and regulations applicable to the work shall be followed. The Contractor shall secure any and all permits and inspections required by any of the foregoing authorities at the Contractor’s expense.

3. Where applicable, all material and equipment furnished shall bear the Underwriter’s

Laboratory label of approval.

III. SITE INSPECTION:

A site inspection is available upon request by the bidder. Bidder must contact the Mira Lloyd Dock Resource Conservation Center at 814-364-5150 to arrange to inspect the premises and review the work to be done prior to submitting a bid.

IV. DELIVERY:

All services and deliveries must be performed between Monday and Friday, 8:00 am to 4:00 pm.

Delivery Address:

Mira Lloyd Dock Resource Conservation Center 137 Penn Nursery Road Spring Mills, PA 16875

Any damages occurring during delivery or installation caused by the vendor’s personnel must be repaired to the satisfaction of the Department’s representative and at the vendor’s sole expense.

Shipping will be FOB Destination

V. CONTRACT TERM:

The contract shall commence upon execution and receipt of purchase order and will terminate June 30, 2025.

VI. INSURANCE:

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

A. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name the Commonwealth as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies. A copy of the insurance certificates can be emailed to the Procurement Contact at ntruitt@pa.gov.

mailto:ntruitt@pa.gov

VII. BID AWARD:

Bidder must complete and include the following with the bid response:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, B. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

C. A properly executed Worker Protection and Investment Certification Form. Bids will be awarded based on lowest total sum.

The unit price shall include all materials, items, freight, and labor necessary for the replacement of the condensing unit.

The bid will be awarded based on lowest total sum. In the event of a discrepancy between the unit price and extension of figures, the unit price will prevail.

The Contract quantities herein are estimated only and may increase or decrease, depending on the needs of the Department.

Please note that the Department will only accept two (2) decimal points when entering your pricing.

VIII. PAYMENT TERMS:

Payment will be provided upon receipt of approved products and invoice.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contactor should review Section V.21 CONTRACT-016.2 Automated Clearing House (ACH) Payments of the Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities

IX. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at:

www.pasupplierportal.state.pa.us. Faxed, emailed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the DCNR for the premature opening of, or the failure to open, a bid for any reason whatsoever.

http://www.pasupplierportal.state.pa.us/ http://www.pasupplierportal.state.pa.us./

X. INVOICES:

Invoice format must be in accordance with the IFB – Invitation for Bid. All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option: Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.Vnmr06M06Uk

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice P.O. Box 69180 Harrisburg, PA 17106

All invoices must include the purchase order number. The company name and address listed on the purchase order also must be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Contractors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

XI. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/. The bids will be posted as soon as practicable following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

mailto:69180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.Vnmr06M06Uk http://www.emarketplace.state.pa.us/