Miscellaneous OEM industrial parts

Orange County, New York is soliciting bids for Miscellaneous OEM Industrial Parts through Request for Bids (RFB-OC132-25) to be supplied and delivered to the County Department of Public Works and various county departments. The procurement seeks full-service registered distributors/dealers for original equipment manufacturer (OEM) parts from multiple brands including New Holland, Bobcat, Case, Lee Boy, Hyundai, Gradall, Caterpillar, Ingersoll Rand, John Deere, Altec, Ford, Kobelco, Kubota, and Falcon Asphalt Equipment. Bidders must submit percentage discounts off manufacturer's suggested retail price (MSRP) for each brand of parts, with all replacement parts required to be OEM. Vendors must provide technical support for parts and satisfy emergency part requirements within 24 hours, with normal delivery expected within 14 days after order receipt. The bid was released on October 1, 2025, with questions due by October 8, 2025, and bids due on October 16, 2025 at 3:30 P.M. The anticipated contract term is one year, with the County reserving the right to extend the award for up to two additional one-year periods.

The county encourages submissions from Minority- and/or Women-Owned Business Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE), with specific provisions for these designations. Vendors must comply with various certifications, including Non-Collusion, Iran Divestment Act, and disclosure of prior non-responsibility determinations. The County reserves the right to award to multiple vendors and to reject any or all bids based on the best interests of the county. Vendors must complete a comprehensive Supplier/Payee Application Form and Substitute W-9 Form, providing detailed financial and tax information. While no specific budget range is explicitly stated, the broad scope of OEM parts across multiple equipment brands suggests a potentially significant contract value. Successful vendors will need to demonstrate capability to provide parts for a wide range of industrial equipment and meet strict delivery and support requirements.