Miscellaneous HVAC Services to Various Essex County Facilities

Essex County, New Jersey Department of Purchasing is requesting sealed bids for miscellaneous HVAC services at various County facilities under Bid #26-203, with bids due October 20, 2026 at 11:00 a.m. This is a unit-price contract with estimated quantities to be determined; final pricing must cover all work detailed in the attached plans and specifications.

The scope encompasses installation, repair, rehabilitation, and replacement of HVAC systems of any kind, including cooling towers, at multiple Essex County facilities. Contractor personnel must be trained, experienced, and properly licensed in HVAC system work; mechanical, electrical, and plumbing work safety practices; lockout/tagout; and confined space entry where applicable. The contractor must be certified and authorized to work on Siemens and TRANE systems, or procure subcontractor services for those systems. Contractor must be part of an approved apprentice program and provide apprentices as requested by the County. References of previous contracts, including cost and description, are required with the bid proposal.

The contract term is 730 calendar days after Notice to Proceed. Liquidated damages are set at $3,000 per calendar day for failure to complete work on time. A retainage of 2.0 percent applies to contract amounts over $100,000; payment is due within thirty days of County approval and certification by the Designated Project Manager.

The bid guarantee is ten percent of the total bid price, not to exceed $20,000, submitted as a certified check, cashier's check, or bid bond. A Consent of Surety form with Power of Attorney from a New Jersey-authorized surety is mandatory. The successful bidder must provide a performance and labor/material payment bond equal to 100 percent of the contract amount and a maintenance bond not exceeding 100 percent of project costs for one year. Bids must comply with the New Jersey Prevailing Wage Act, Public Works Contractor Registration, Business Registration Certificate requirements, and affirmative action provisions. Sealed bids require one original and two copies, clearly marked with project name and bid number. Bid opening occurs immediately upon deadline at County Bid Room #348, Hall of Records. No pre-bid conference is scheduled.