Miscellaneous drilling supplies to work with existing equip

The Michigan Department of Transportation issued Request for Proposal No. RFP180000000511 on January 9, 2018, seeking miscellaneous drilling supplies to support existing equipment used by statewide drilling crews for obtaining rock core samples. This procurement encompasses eleven line items of specialized drilling components, including one PW Casing Advancer Assembly, one 4-7/8 inch tri-cone bit, two PW Casing Advancing Drive Shoes, two NW Box to PW Casing Pin Thread Subs, fifteen PW Flush Joint Casings in various lengths (5 feet, 2 feet, and 1 foot), one PW Water Tee, one Kwik Clamp with conversion kit, and one PQ Overshot. A single vendor must be selected to supply all items, with delivery required within seven calendar days of purchase order issuance to the Michigan Department of Transportation, Geotechnical Services Section, Construction & Technology Building at 8885 Ricks Road in Lansing, Michigan. Proposals must be submitted electronically through the SIGMA VSS system in modifiable native formats by 3:00 p.m. Eastern on January 16, 2018, with pricing remaining firm for 180 calendar days from submission. The State will award the contract to the responsive and responsible bidder offering the lowest price while meeting specifications, with consideration given to qualified disabled veteran (QDV) status, prior performance with the State, overall economic impact to Michigan, and total-cost-of-ownership factors. The State reserves the right to conduct on-site facility visits, require oral presentations, conduct interviews and reference checks, and request additional price concessions during the evaluation process.

Bidders must complete a Vendor Questions Worksheet addressing background, experience, qualified disabled veteran status, Michigan business certification, and various compliance certifications including Iran-linked business status, clean corporate citizen status, and state tax payment status. Vendors must comply with all applicable federal, state, and local laws including nondiscrimination requirements and Michigan's Elliott-Larsen and Persons with Disabilities Civil Rights Acts. All packaging, freight, and shipping costs must be included in the proposal with F.O.B. destination delivery, and pricing proposals must include all associated one-time charges, setup fees, and per-piece pricing. Vendors are encouraged to offer quick payment discount terms with specified percentage reductions and payment timelines. While no specific funding amounts or budget ranges are detailed in the RFP materials, contracts exceeding $500,000 require approval by the State Administrative Board. Payment terms require invoices with itemized charges payable within 45 calendar days of invoice receipt or final acceptance, whichever is later, with electronic funds transfer as the disbursement method for registered SIGMA VSS vendors.