Mini Excavator: Yanmar ViO55

The State of Minnesota, specifically the Minnesota Department of Veterans Affairs (MDVA), is conducting a formal Request for Proposal (RFP) for the procurement of one Yanmar ViO55 mini excavator with true zero tail swing and a climate-controlled cab, or an approved equivalent. The solicitation, posted on May 9, 2025, with responses due by May 23, 2025, at 3:00 PM Central Time, seeks an excavator with specific requirements including a minimum of 45 horsepower, a maximum dig depth of 13-14 feet, a weight under 12,500 lbs, a 400 lb or greater counterweight, and a hydraulic thumb kit. Potential bidders must submit their proposals through the Supplier Portal and complete several mandatory attachments, including Responder Declarations, Exceptions to Terms and Conditions, Responder Forms, and Product Documentation. Vendors must be Original Equipment Manufacturers, Authorized Distributors, or Manufacturer's Representatives. The evaluation will utilize a point system: 100 points for acceptance of state terms and conditions, 900 points for cost details, with questions about the solicitation to be submitted in writing to bryan.stusse@state.mn.us no later than May 16, 2025. The anticipated contract term is from June 2, 2025, to June 1, 2026, with an option to extend up to an additional 48 months.

The State of Minnesota emphasizes diversity and inclusion in this procurement, offering additional preference points for targeted group businesses, including those owned by minorities, women, veterans, and persons with substantial physical disabilities. Small businesses and businesses owned by economically disadvantaged groups are encouraged to participate. Respondents must provide a comprehensive two-year manufacturer's warranty covering all warranty-related costs, including inspections, adjustments, parts, labor, travel, and delivery charges. The estimated total contract value ranges from $80,000 to $110,000 for the initial one-year term, though this is not construed as a minimum or maximum amount. The excavator will be delivered to the Minnesota State Veterans Cemetery located at 715 Highway 52 in Preston, MN 55965, with a proposed delivery date of May 28, 2025. Suppliers must be registered in the system and complete all required documentation, including veterans preference forms, workforce certifications, equal pay certificates, and pricing schedules. The State anticipates selecting a vendor by June 2, 2025, with the potential for a contract extension up to 48 months through duly executed amendments.