Mini_Excavator__Yanmar_ViO55.pdf

Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.

PURPOSE AND BACKGROUND.

The purpose of this Solicitation is to provide one (1) Yanmar ViO55 mini excavator with true zero tail swing and climate-controlled cab, or State Approved Equal, to be used for Minnesota Department of Veterans Affairs (MDVA). A Responder offering an approved equal should provide information to the State for evaluation no later than the date and time listed below under SUBMITTING QUESTIONS, and also in Section 1, Step 1 Instructions to Responders.

SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation must be submitted in writing to bryan.stusse@state.mn.us, no later than May 16, 2025, 3:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the solicitation facilitator listed above may result in rejection of the response.

Responder(s) offering an approved equal should provide information to the State for evaluation. The information should be received no later than the date and time listed above.

IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.

Submit all requested documentation, including, but not limited to, the following documents:

• Attachment A: Responder Declarations

• Attachment B: Exceptions to State's Terms and Conditions

• Attachment D: Responder Forms o Veterans Preference Form (If Applicable) o Workforce Certification o Equal Pay Certificate Form o Sample Quote and Invoice o Exhibit D Price Schedule

• Attachment F: Product Documentation

Response Document Notes:

* Please attach each document only once.

* The special characters on the upper-case number keys should not be used in either the attachment name or the file name of the attachment. This includes these characters: ~ ! @ # $ % ^ & * ( ) . Also do not use – but use _instead.

Note: Suppliers registered only as bidders must register as suppliers before they can be awarded.

Your response is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.

General Comments

- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:

1. RFP Content

2. RFP Attachments

3. RFP Sample Contract and Exhibits

4. Exhibit D: Price Schedule Responders must complete and submit all attachments. For Attachment C: Cost Proposal use the attached Exhibit D:

Price Schedule.

Event Details

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Stusse,Bryan Phone:

Email: bryan.stusse@state.mn.us

Event ID Format Type Page G0210-2000017096 Sell RFx 1 Event Round Version 1 1 Event Name Mini Excavator: Yanmar ViO55 Start Time Finish Time 05/09/2025 15:14:00 05/23/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Stusse,Bryan Phone:

Email: bryan.stusse@state.mn.us

Event ID Format Type Page G0210-2000017096 Sell RFx 2 Event Round Version 1 1 Event Name Mini Excavator: Yanmar ViO55 Start Time Finish Time 05/09/2025 15:14:00 05/23/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Stusse,Bryan Phone:

Email: bryan.stusse@state.mn.us

Event ID Format Type Page G0210-2000017096 Sell RFx 3 Event Round Version 1 1 Event Name Mini Excavator: Yanmar ViO55 Start Time Finish Time 05/09/2025 15:14:00 05/23/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Please complete Exhibit D Price Schedule.

Question Response Please complete and submit the Exhibit D: Price Schedule as part of your response. SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Stusse,Bryan Phone:

Email: bryan.stusse@state.mn.us

Event ID Format Type Page G0210-2000017096 Sell RFx 4 Event Round Version 1 1 Event Name Mini Excavator: Yanmar ViO55 Start Time Finish Time 05/09/2025 15:14:00 05/23/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Stusse,Bryan Phone:

Email: bryan.stusse@state.mn.us

Event ID Format Type Page G0210-2000017096 Sell RFx 5 Event Round Version 1 1 Event Name Mini Excavator: Yanmar ViO55 Start Time Finish Time 05/09/2025 15:14:00 05/23/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Please complete Exhibit D Price Schedule.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: SEE BELOW

SEE BELOW

United States

Quantity: 1 Due Date: 05/28/2025 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Stusse,Bryan Phone:

Email: bryan.stusse@state.mn.us

Event ID Format Type Page G0210-2000017096 Sell RFx 6 Event Round Version 1 1 Event Name Mini Excavator: Yanmar ViO55 Start Time Finish Time 05/09/2025 15:14:00 05/23/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Stusse,Bryan Phone:

Email: bryan.stusse@state.mn.us

Event ID Format Type Page G0210-2000017096 Sell RFx 7 Event Round Version 1 1 Event Name Mini Excavator: Yanmar ViO55 Start Time Finish Time 05/09/2025 15:14:00 05/23/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No