Mines Road Portal Project

The Commonwealth of Virginia Department of Energy is conducting a Quick Quote solicitation for reclamation of one abandoned mine portal and one vertical opening on the Mines Road Portals Project near 6196 Mines Road in Pulaski County, Virginia, with bids due September 18, 2026 at 2:00 p.m. Eastern Time—a deadline that has passed as of the current date.

The scope encompasses mobilization, access road upgrade with surface treatment, clearing and grubbing, aggregate stone placement, erosion and sediment control installation including silt fence, culvert installation and relocation, chain-link safety perimeter fencing around the vertical opening, welded wire panel grid closure over the vertical opening, mine portal closure with gabion backfill and bat gate, grass-lined ditch installation, and revegetation of disturbed areas. All work must be completed within 16 calendar days of receipt of Notice to Proceed. Time-of-year restrictions apply: vertical opening enclosure work must be completed by October 15, and mine portal closure work must occur between August 15 and October 15. The contractor is responsible for furnishing all labor, supervision, materials, equipment, tools, and transportation, and must maintain a competent superintendent on site. Compliance with Virginia OSHA, Mine Safety and Health Administration, and all Department of Environmental Quality requirements is mandatory.

Work is located in Pulaski County within the Pulaski Problem Area VA-0822. The bid schedule itemizes 16 line items including mobilization (capped at 10% of base bid), 1,050 linear feet of access road upgrade, 0.5 acres clearing and grubbing, 162 tons of aggregate, 55 linear feet chain-link fence, 320 square feet vertical opening closure, and 0.5 acres revegetation. Payment is made on a unit cost basis upon field verification and acceptance.

Two bids were received: Six18 Construction LLC at $48,114.00 and Equipment Resource LLC at $75,874.60. For bids over $100,000, a bid bond of 5 percent is required. All contractors must provide workers' compensation coverage, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit if applicable. Performance and payment bonds are required. Liquidated damages are assessed at $2,946.27 per day for delays beyond the 16-day timeline. The contract is subject to Davis-Bacon wage requirements. Submission was via eVA.virginia.gov with a 1 percent transaction fee (capped at $1,500 for non-DSBSD-certified small businesses, $500 for DSBSD-certified).