Milton Fire-Rescue Structural Personal Protective Equipment

The City of Milton in Dekalb County, Georgia, has issued a Request for Proposals (RFP 25-FD01) for Structural Personal Protective Equipment (PPE) for the Milton Fire-Rescue Department. The procurement seeks to establish an annual contract with potential for four one-year renewals, focusing on acquiring structural fire gear and related items on an as-needed basis. Specific equipment includes fire coats, pants, helmets, boots, gloves, suspenders, and an internal harness, all required to comply with NFPA 1971 standards for structural firefighting protective ensembles. The evaluation will utilize a 100-point scoring system, with 50 points allocated to meeting scope of work/specifications and 50 points for pricing. Key procurement dates include a question submission deadline of August 11, 2025, proposal due date of August 28, 2025, at 2:00 PM EST, and a proposed contract award date of October 6, 2025. Bidders must submit electronic proposals through the City's BidNet procurement portal, with technical and cost proposals submitted in separate files, demonstrating comprehensive technical specifications for materials, construction, sizing, thermal protective performance, and certification.

The procurement maintains a non-discriminatory approach, explicitly stating that all qualified proposals will be considered without regard to age, handicap, religion, creed, political affiliation, race, color, sex, or national origin. The City of Milton reserves the right to reject any or all proposals and to waive technicalities in the best interest of the municipality. Bidders must comply with various legal requirements, including E-Verify compliance and non-discrimination provisions. While a specific budget is not explicitly stated, the contract will determine annual funding based on department needs and ongoing gear replacement requirements. Pricing must include detailed costs for individual items and potential annual price increases. The procurement allows for electronic submission through the designated procurement portal, ensuring accessibility for potential vendors. The City maintains flexibility in the contract structure, with the ability to renew the agreement annually for up to four additional years, providing potential long-term opportunity for the selected vendor.