RFP 25_FD01_ Structural PPE Equip (final).pdf

REQUEST FOR PROPOSALS

(THIS IS NOT AN ORDER)

RFP Number:

25-FD01

RFP Title:

Milton Fire-Rescue Structural Personal Protective Equipment

Due Date and Time: August 28, 2025, by 2:00 pm EST

*Link for virtual announcement of proposals received in response to this RFP will be posted as a “Communication” under this solicitation listing on the City’s procurement portal, BidNet Direct

Number of Pages: 39

ISSUING DEPARTMENT INFORMATION

Issue Date: July 31, 2025 City of Milton Fire Department 2006 Heritage Walk Milton, GA 30004

Phone: 678-242-2500

Website: www.miltonga.gov

INSTRUCTIONS TO OFFERORS

Electronic Submittal: **Proposals must be submitted electronically via Milton’s BidNet procurement portal/platform at www.miltonga.gov/finance/bids-rfps

If you have not registered as a vendor via BidNet we encourage you to register. There is no cost to join, and you will be notified of any potential bid opportunities with the City of Milton as well as other agencies who are part of the Georgia Purchasing Group.

Mark Envelope/Package:

RFP Number: 25-FD01 Name of Company or Firm Special Instructions:

Deadline for Written Questions

August 11, 2025, by 5:00 PM EST

Submit questions online via the BidNet Direct procurement portal at www.miltonga.gov/finance/bids-rfps

IMPORTANT: SEE STANDARD TERMS AND CONDITIONS

OFFERORS MUST COMPLETE THE FOLLOWING

Offeror Name/Address: Authorized Offeror Signatory:

(Please print name and sign in ink)

Offeror Phone Number: Offeror FAX Number:

Offeror Federal I.D. Number: Offeror E-mail Address:

OFFERORS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE

http://www.miltonga.gov/ http://www.miltonga.gov/finance/bids-rfps

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TABLE OF CONTENTS

Offeror’s RFP Checklist

Disclosure Form

Proposal Letter

Contractor Affidavit and Agreement (E-Verify)

Schedule of Events

Section 1: Project Overview and Instructions

Section 2: RFP Standard Information

Section 3: Scope of Services

Section 4: Offeror Qualifications

Section 5: Cost Proposal

Section 6: Evaluation Criteria

Section 7: Standard Contract Information

Sample Standard Contract

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OFFEROR’S RFP CHECKLIST

The 10 Most Critical Things to Keep in Mind When Responding to an RFP for the City of Milton

1. Read the entire document. Note critical items such as: mandatory requirements; supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have.

3. Attend the pre-qualifications conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP.

4. Take advantage of the “question and answer” period. Submit your questions to the procurement officer by the due date listed in the Schedule of Events and view the answers given in the formal “addenda” issued for the RFP. All addenda issued for an RFP are posted on the City’s website at http://www.miltonga.gov/finance/bids-rfps will include all questions asked and answered concerning the

RFP.

5. Follow the format required in the RFP when preparing your response. Provide point-by-point responses to all sections in a clear and concise manner.

6. Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the City or evaluation committee will know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the City. The submittals are evaluated based solely on the information and materials provided in your response.

7. Use the forms provided, i.e., cover page, sample budget form, certification forms, etc.

8. Check the website for RFP addenda. Before submitting your response, check the City’s website at http://www.miltonga.gov/finance/bids-rfps to see whether any addenda were issued for the RFP. If so, you must submit a signed cover sheet for each addendum issued along with your RFP response.

9. Review and read the RFP document again to make sure that you have addressed all requirements. Your original response and the requested copies must be identical and be complete. The copies are provided to the evaluation committee members and will be used to score your response.

10. Submit your response on time. Note all the dates and times listed in the Schedule of Events and within the document and be sure to submit all required items on time. Late submittal responses are never accepted.

This checklist is provided for assistance only and should not be submitted with Offeror’s response.

http://www.miltonga.gov/finance/bids-rfps%20to

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CITY OF MILTON DISCLOSURE FORM

MUST BE RETURNED WITH PROPOSAL

This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees.

Please complete this form and return it as part of your RFP package when it is submitted.

Name of Offeror

Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.)

List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official.

Amount/Value Description

Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation:

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RFP# 25-FD01

PROPOSAL LETTER

We propose to furnish and deliver all the deliverables and services named in the Request for Proposals (25-FD01), Milton Fire-Rescue Structural Personal Protective Equipment.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFP and that this proposal is made in accordance with the provisions of such specifications.

By our written signature on this proposal, we guarantee and certify that all items included meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the City.

PROPOSAL SIGNATURE AND CERTIFICATION

I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign for my company. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect.

Authorized Signature Date

Print/Type Name

Print/Type Company Name Here

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CONTRACTOR AFFIDAVIT AND AGREEMENT

STATE OF GEORGIA

CITY OF MILTON

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Number

Date of Authorization

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in (city), (state).

Name of Contractor Signature of Authorized Officer or Agent

Milton Fire-Rescue Structural Personal Protective Equipment Name of Project

City of Milton, Georgia Name of Public Employer

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE DAY OF ,20 .

NOTARY PUBLIC

[NOTARY SEAL]

My Commission Expires:

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SCHEDULE OF EVENTS

Task Date

Issue RFP July 31, 2025

Site Visit (recommended, but not mandatory) n/a

Deadline for Questions August 11, 2025, by 5:00 p.m. EST

Answers Posted by the City (Addendum)

On or about, August 13, 2025

Proposals Due By 2:00 p.m. EST on August 28, 2025

Award Contract October 6, 2025 (proposed)

NOTE: PLEASE CHECK THE CITY WEBSITE (http://www.miltonga.gov/finance/bids-rfps ) FOR ADDENDA AND SCHEDULE UPDATES.

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SECTION 1: PROJECT OVERVIEW AND INSTRUCTIONS

1.0 BACKGROUND AND STATEMENT OF INTENT

Milton, Georgia is a growing community located north of Atlanta with a population of approximately 41,376. Milton Fire-Rescue is a fully paid/professional department operating out of 4 Stations with 69 members.

Milton Fire-Rescue is intending to purchase structural fire gear and related items on an as needed basis. This will be an annual contract with the potential for four (4) one-year renewals.

The budget for this project is set each year by the demands of the department and the ongoing replacement of the current gear.

All Offerors must comply with all general and special requirements of the information and instructions enclosed herein.

1.1 SINGLE POINT OF CONTACT

From the date this Request for Proposals (RFP) is issued until a Contractor is selected, Offerors are not allowed to communicate with any City staff or elected officials regarding this procurement except at the direction of Honor Motes, Procurement Manager. Any unauthorized contact may disqualify the Offeror from further consideration. Contact information for the single point of contact is:

Procurement Office: Honor Motes, Procurement Manager Address: 2006 Heritage Walk, Milton, GA 30004 Telephone Number: 678-242-2507 E-mail Address: honor.motes@miltonga.gov

1.2 REQUIRED REVIEW

A. Review RFP.

Offerors should carefully review the instructions; mandatory requirements, specifications, standard terms and conditions, and standard contract set out in this RFP and promptly notify the procurement office identified above via e-mail of any ambiguity, inconsistency, unduly restrictive specifications, or error which they discover upon examination of this RFP.

B. Form of Questions.

Offerors with questions or requiring clarification or interpretation of any section within this RFP must submit their questions via the solicitation link on BidNet Direct, the procurement portal on the City’s website, on or before 5 PM (EST) on August 11, 2025.

Each question must provide clear reference to the section, page, and item in question. Questions received after the deadline may not be considered.

C. City’s Answers.

The City will provide an official written answer to all questions on or about August 13, 2025. The City's response will be by formal written addendum. Any other form of interpretation, correction, or change to this RFP will not be binding upon the City. Any mailto:honor.motes@miltonga.gov

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formal written addendum will be posted alongside the posting of the RFP at http://www.miltonga.gov/finance/bids-rfps .Offerors must sign and return any addendum with their RFP response.

D. Standard Contract.

By submitting a response to this RFP, Offeror agrees to acceptance of the City’s standard contract. Much of the language included in the standard contract reflects requirements of State law. Requests for exceptions to the standard contract terms, or any added provisions must be submitted to the procurement office referenced above by the date for receipt of written/e-mailed questions or with the Offeror’s RFP response and must be accompanied by an explanation of why the exception is being taken and what specific effect it will have on the Offeror’s ability to respond to the RFP or perform the contract. The City reserves the right to address non-material, minor, insubstantial requests for exceptions with the highest scoring Offeror during contract negotiation. Any material, substantive, important exceptions requested and granted to the standard terms and conditions and standard contract language will be addressed in any formal written addendum issued for this RFP and will apply to all Professionals submitting a response to this RFP.

E. Mandatory Requirements.

To be eligible for consideration, an Offeror must meet the intent of all mandatory requirements. The City will determine whether an Offeror’s RFP response complies with the intent of the requirements. RFP responses that do not meet the full intent of all requirements listed in this RFP may be subject to point reductions during the evaluation process or may be deemed non- responsive.

1.3 NON-DISCRIMINATION

All qualified applicants will receive consideration without regard to age, handicap, religion, creed or belief, political affiliation, race, color, sex, or national origin.

1.4 SUBMITTING PROPOSALS

Proposals shall be submitted in two (2) separate files, one containing the technical proposal and the other containing the cost proposal. The City will score all technical proposals before evaluating the costs.

Offerors must organize their proposal into sections that follow the following format. This RFP is for one proposal that includes all intersection projects.

A. Submittal Requirements.

Proposals shall include the following:

1. City of Milton request for proposal cover page (information entered and signed: first page of this document)

2. City of Milton Disclosure form (signed)

3. City of Milton Proposal letter (information entered)

4. Contractor Affidavit and Agreement (eVerify)

5. Technical Proposal:

a. No more than forty (40) pages

1. Cover page(s), table of contents, tabs, and required forms do not count toward the page limit http://www.miltonga.gov/finance/bids-rfps

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b. Print-friendly, preferred font size 11-point

Each Proposal Shall Contain (more information on each of these is below):

a. Introductory Letter

b. Scope of Work/Specifications

c. Pricing (See Section 5.0) ~ in a separate file from technical proposal

6. Applicable Addenda Acknowledgement Forms (if necessary)

Introductory Letter:

The introductory letter will include, but need not be limited to, the following information.

The name of the manufacturer, as well as, the signature, printed name and title, telephone and fax number of the officer authorized to represent the manufacturer in any correspondence, negotiations and sign any contract that may result. The address of the office that will be provided with the service, a project manager’s name, telephone number, fax number, and e-mail address. The federal and state tax ID numbers, and the state of incorporation, if applicable, must also be included.

Proposal Meets Scope of Work/Specifications:

A detailed proposal will be provided specifying how the manufacturer will construct the Structural Personal Protective Equipment to meet the Scope of Work. Exceptions to the Scope of Work will be allowed if they are equal to or superior to that specified. All exceptions will be stated and fully explained in a Statement of Exceptions.

Final Cost:

The proposed cost per item will be included and cover freight and measuring of personnel.

Offerors must organize their proposal into sections that follow the format of Section 1.4 and Section 5.0.

B. Failure to Comply with Instructions.

Offerors failing to comply with these instructions may be subject to point deductions. The City may also choose to not evaluate, may deem non-responsive, and/or may disqualify from further consideration any qualifications that do not follow this RFP format, are difficult to understand, are difficult to read, or are missing any requested information.

C. Electronic Submittal Required and Deadline for Receipt of Proposals.

Proposals must be submitted electronically via Milton’s BidNet procurement portal/platform at www.miltonga.gov/finance/bids-rfps by 2:00 PM on August 28, 2025. Proposals will be opened at approximately 2:30 p.m. and names of Firms will be announced. *Link for virtual announcement of proposals received in response to this RFP will be posted as a “Communication” under this solicitation listing on the City’s procurement portal, BidNet Direct.

D. Late Proposals.

Regardless of cause, late proposals will not be accepted and will automatically be disqualified from further consideration. It shall be the Offeror’s sole risk to assure proposals are submitted via the BidNet Direct procurement portal by the designated time. Late proposals will not be accepted.

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1.5 OFFEROR'S CERTIFICATION

By submitting a response to this RFP, Offeror agrees to an understanding of and compliance with the specifications and requirements described in this RFP.

1.6 COST OF PREPARING PROPOSALS

A. City Not Responsible for Preparation Costs.

The costs for developing and delivering responses to this RFP and any subsequent presentations of the proposal as requested by the City are entirely the responsibility of the Offeror. The City is not liable for any expense incurred by the Offeror in the preparation and presentation of their proposals.

B. All Timely Submitted Materials Become City Property.

All materials submitted in response to this RFP become the property of the City of Milton and are to be appended to any formal documentation, which would further define or expand any contractual relationship between the City and Offeror resulting from this RFP process.

SECTION 2: RFP STANDARD INFORMATION

2.0 AUTHORITY

This RFP is issued under the authority of the City of Milton. The RFP process is a procurement option allowing the award to be based on stated evaluation criteria. The RFP states the relative importance of all evaluation criteria. No other evaluation criteria, other than as outlined in the RFP, will be used.

2.1 OFFEROR COMPETITION

The City encourages free and open competition among Offerors. Whenever possible, the City will design specifications, proposal requests, and conditions to accomplish this objective, consistent with the necessity to satisfy the City’s need to procure technically sound, cost-effective services and supplies.

2.2 RECEIPT OF PROPOSALS AND PUBLIC INSPECTION

A. Public Information.

All information received in response to this RFP, including copyrighted material, is deemed public information and will be made available for public viewing and copying after the time for receipt of qualifications has passed, and the award has been made, with the following four exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated, and documented; (2) matters involving individual safety as determined by the City of Milton; (3) any company financial information requested by the City of Milton to determine vendor responsibility, unless prior written consent has been given by the Offeror; and (4) other constitutional protections.

B. Procurement Officer Review of Proposals.

Upon opening the submittals received in response to this RFP, the procurement office will review the proposals and separate out any information that meets the referenced exceptions in Section 2.2(A) above, providing the following conditions have been met:

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1. Confidential information is clearly marked and separated from the rest of the submittal.

2. An affidavit from an Offeror’s legal counsel attesting to and explaining the validity of the trade secret claim is attached to each submittal containing trade secrets. Please contact Honor Motes, Procurement Manager, for additional information.

Information separated out under this process will be available for review only by the procurement office, the evaluation committee members, and limited other designees. Offerors must be prepared to pay all legal costs and fees associated with defending a claim for confidentiality in the event of a “right to know” (open records) request from another party.

2.3 CLASSIFICATION AND EVALUATION OF PROPOSALS

A. Initial Classification of Proposals as Responsive or Nonresponsive.

Proposals may be found nonresponsive at any time during the evaluation process or contract negotiation, if any of the required information is not provided; the submitted price is found to be excessive or inadequate as measured by criteria stated in the RFP; or the qualification is not within the specifications described and required in the RFP. If a qualification is found to be nonresponsive, it will not be considered further.

B. Determination of Responsibility.

The procurement office will determine if an Offeror has met the standards of responsibility. Such a determination may be made at any time during the evaluation process and through contract negotiation if information surfaces that would result in a determination of nonresponsive.

C. Evaluation of Proposals.

The evaluation committee will evaluate the remaining proposals and recommend whether to award the contract to the highest scoring Offeror or, if necessary, to seek discussion/negotiation to determine the highest scoring

Offeror. All responsive proposals will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFP responses. These scores will be used to determine the most advantageous offering to the City.

D. Completeness of Proposals.

Selection and award will be based on the Offeror’s proposals and other items outlined in this RFP. Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested. Information or materials presented by Offerors outside the formal response or subsequent discussion/negotiation, if requested, will not be considered, will have no bearing on any award, and may result in the Offeror being disqualified from further consideration.

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E. Opportunity for Discussion/Negotiation and/or Oral Presentation/Product

Demonstration.

After receipt of all proposals and prior to the determination of the award, the City may initiate discussions with one or more Offerors should clarification or negotiation be necessary. Offerors may also be required to make an oral presentation and/or product demonstration to clarify their RFP response or to further define their offer. In either case, Offerors should be prepared to send qualified personnel to Milton, Georgia to discuss technical and contractual aspects of the submittal. Oral presentations and product demonstrations, if requested, shall be at the Offeror’s expense.

F. Best and Final Offer The “Best and Final Offer” is an option available to the City under the RFP process which permits the City to request a “best and final offer” from one or more offerors if additional information is required to make a final decision.

Offerors may be contacted asking that they submit their “best and final offer,” which must include any and all discussed and/or negotiated changes. The City reserves the right to request a “best and final offer” for this RFP, if any, based on price/cost alone.

G. Evaluation Committee Recommendation for Contract Award.

The evaluation committee will provide a written recommendation for contract award.

H. Request for Documents Notice.

Upon concurrence with the evaluation committee’s recommendation for contract award, the procurement officer may issue a “Request for Documents Notice” to the highest scoring Offeror to obtain the required insurance documents, contract performance security, and any other necessary documents. Receipt of the “Request for Documents Notice” does not constitute a contract and no work may begin until a contract signed by all parties is in place.

I. Contract Negotiation.

The procurement officer and/or city department representatives may begin contract negotiation with the responsive and responsible Offeror whose submittal achieves the highest score and is, therefore, the most advantageous to the City. If contract negotiation is unsuccessful or the highest scoring Offeror fails to provide necessary documents or information in a timely manner, or fails to negotiate in good faith, the City may terminate negotiations and begin negotiations with the next highest scoring Offeror.

J. Contract Award.

Contract award, if any, will be made to the highest scoring Offeror who provides all required documents and successfully completes contract negotiation.

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2.4 RIGHTS RESERVED

While the City has every intention to award a contract as a result of this RFP, issuance of the RFP in no way constitutes a commitment by the City of Milton to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

1. Modify, cancel, or terminate this RFP,

2. Reject any or all proposals received in response to this RFP,

3. Select an Offeror without holding interviews,

4. Waive any undesirable, inconsequential, or inconsistent provisions of this

RFP which would not have significant impact on any submittal,

5. To request further documentation or information, and to discuss an RFP submittal for any purpose to answer questions or to provide clarification,

6. Award a portion of this RFP or not award any portion of this RFP if it is in the best interest of the City not to proceed with contract execution;

or

7. If awarded, terminate any contract in accordance with the terms and conditions of the contract if the City determines adequate funds are not available.

SECTION 3: SCOPE OF PROJECT

3.0 GENERAL

SPECIFICATIONS FOR STRUCTURAL PERSONAL PROTECTIVE EQUIPMENT

Sealed bids will be received by City of Milton Fire Dept. for the furnishing of all necessary labor, equipment and material for the Structural Personal Protective Equipment as outlined in the following specifications.

INTENT OF SPECIFICATIONS

It shall be the intent of these specifications to cover the furnishing and delivery of Structural Personal Protective Equipment. These detailed specifications cover the requirements as to the type of construction, finish, tests to which the Structural Personal Protective Equipment shall conform. Minor details of construction and materials, which are not otherwise specified, are to be discussed with the Fire Chief or designee.

INSTRUCTIONS TO OFFERORS

The City’s standards for bidding Structural Personal Protective Equipment must be strictly adhered to, and all bid forms and questions must be complete and submitted with the bid.

Omissions and variations shall result in immediate rejection of the bid.

Bids shall only be considered from companies that have an established reputation in the field of Structural Personal Protective Equipment. Furthermore, in order to ensure fair, ethical, and legal competition, neither the original equipment manufacturer (O.E.M.) nor parent company of the O.E.M. shall have ever been fined or convicted of price fixing, bid rigging, or collusion. The successful bidder shall execute the City’s standard agreement form. THE CITY HAS THE RIGHT TO REJECT ANY BIDS WHICH DOES NOT MEET THESE SPECIFICATIONS AND IS THE SOLE DECIDER TO DEEM WHICH BID IS IN THE BEST INTEREST OF

THE CITY.

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EXCEPTIONS

Exceptions shall be allowed if they are equal to or superior to that specified and provided, they are listed and fully explained on a separate page. All deviations, no matter how slight, shall be clearly explained on a separate sheet, in the bid sequence, citing the page and paragraph number(s) of the specifications, how the proposal deviation is different, how the deviation meets or exceeds the specifications and why it is necessary, and entitled "EXCEPTIONS TO SPECIFICATIONS". The City reserves the right to require a bidder to provide proof in each case that a substituted item is equal to that specified. The City shall be the sole judge in determination of acceptable substitutes.

Proposals that are found to have deviations without listing them or bids taking total exceptions to these advertised specifications will be rejected (no exception).

Bids not including all exceptions is a material breach and shall result in the bid being immediately rejected (no exception).

SERVICE AND WARRANTY SUPPORT

TO ENSURE FULL SERVICE AFTER DELIVERY, THE SELECTED BIDDER MUST BE CAPABLE OF

PROVIDING SERVICE WHEN REQUIRED. The bidder shall show that the company is in position to render prompt service. If at any time prior to one year (or specified warranty/guarantee period if longer than one year) after the actual delivery date of the equipment any part of the equipment becomes defective or is deficient or fails due to defect in design, material or workmanship, or otherwise fails to meet the requirements of the contract, then the Company, upon request, shall make good every such defect, deficiency or failure without cost to the City. The Company shall pay all transportation costs for parts and/or equipment both ways between the Company's factory or repair depot and the point of use.

SIZING

To ensure a perfect fit, sizing shall be based on actual measurements taken of the firefighter by a trained measurement specialist, or sizing try-ons, or both. Sizing measurements shall be taken according to a schedule and location(s) mutually agreed between the manufacturer and the department. Garments shall be available in custom sizing. Coats shall be made available in even chest sizes with corresponding sleeve lengths available in short, regular, and long. Pant sizes shall be made available in even waist sizes with inseam lengths available in extra short, short, regular and long. Male and female sizing available.

CERTIFICATION

The manufacturer must certify that the garments proposed in its bid meet or exceed all requirements of NFPA 1971 STANDARD ON PROTECTIVE ENDEMBLES FOR STRUCTURAL FIRE FIGHTING AND PROXIMITY FIRE FIGHTING, FED-OSHA CFR 1910, Subpart L, OSHA 29 CFR Part

1910.1030 and/or the requirements of CAL-OSHA title 8, Article 10.1, Para. 3406. All components and composites used in the construction of garments shall be third party tested, certified and listed for compliance to NFPA 1971. The label of the third-party tester shall denote certification. The manufacturer shall be registered to the ISO Standard 9001 to assure a satisfactory level of quality.

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TRACKING LABEL SYSTEM

There shall be a PDF417, two-dimensional bar code label permanently affixed to each garment for tracking purposes. The bar code shall contain a minimum of the following information:

a. unique serial number

b. item description (brand, model, material color)

c. lot information (date of mfg., size, etc.)

d. material description

e. the standard to which the garment is compliant

The bar code shall be able to withstand customary wash and wear cycles. The PDF417 bar code must incorporate a minimum of 30% "error correction" capability.

3.1 SPECIFICATIONS

SCOPE AND PURPOSE

The following specification describes the minimum requirements for the materials, design and construction of protective clothing ensembles, excluding head and hands, affording protection against the adverse hazards associated with Structural Firefighting activities and certain other emergency operations as defined by NFPA 1971, Standard on Protective Ensemble for Structural Fire Fighting, 2018 Edition.

THERMAL PROTECTIVE PERFORMANCE

The garment composite, consisting of the outer shell, moisture barrier and thermal liner, shall provide a Thermal Protective Performance (TPP), as received, of not less than 45 when tested in accordance with NFPA 1971 standard. This is a minimum requirement; no exceptions shall be considered.

TOTAL HEAT LOSS (THL)

The garment composite, consisting of the outer shell, moisture barrier and thermal liner, shall provide a Total Heat Loss (THL), as received, of not less than 275 when tested in accordance with NFPA 1971 standard. This is a minimum requirement; no exceptions shall be considered.

CONDUCTIVE AND COMPRESSIVE HEAT RESISTANCE (CCHR)

Using approved breathable materials, there shall be a minimum area of 4” x 4” at the shoulders that provide a minimum of 25 CCHR at 2 psi, and a minimum 6” x 6” area at the knees that provide 25 CCHR at 8 psi. All three compression areas shall be constructed of high temperature fiber-based materials and sewn to the thermal liner on the inside of the liner toward the moisture barrier.

THIRD PARTY TESTING

All components used in the construction of these garments shall be tested for compliance to NFPA Standard #1971, current edition, by Underwriters Laboratories (UL). Underwriters Laboratories shall certify and list compliance to that standard. Such certification shall be denoted by the Underwriters Laboratories certification label.

ISO CERTIFICATION / REGISTRATION

The protective clothing manufacturer shall be certified and registered to ISO Standard 9001 to assure a satisfactory level of quality.

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WARRANTY

The manufacturer shall warrant these jackets and pants to be free from defects in materials and workmanship for the NFPA assumed life of the gear (10 years) when properly used and cared for.

LABELING

Each garment shall have a garment label(s) permanently and conspicuously attached stating at least the following language:

DO NOT REMOVE THIS LABEL

THIS GARMENT MEETS THE GARMENT REQUIREMENTS OF NFPA 1971,

STANDARD ON PROTECTIVE ENSEMBLE FOR

STRUCTURAL FIRE FIGHTING, (current edition)

Additionally, the label(s) should include the following information:

• Underwriters Laboratories classified mark

• Manufacturer's name

• Manufacturer's address

• Manufacturer's garment identification number

• Bar Code

• Date of manufacture

• Size

• Outer shell, thermal liner, and moisture barrier materials used.

SIZING BY VENDOR

The vendor shall be available to perform all sizing requirements within a reasonable time frame to be agreed upon by vendor and department.

3.2 COMPONENTS

THREAD

Garment shall be assembled using only 100% NOMEX® Thread. This is a minimum requirement: no exceptions shall be considered.

HOOK AND LOOP

All references to hook and loop fasteners will be defined as Flame Resistant hook and loop and shall be black in color.

OUTER SHELL MATERIAL

The outer shell shall be VIKING IQ 6.5 ounces per square yard, rip-stop weave featuring active air-entrapment technology. A blend of 89% Nomex, 9% Kevlar, 2% anti-static.

(Generic version could state the outer shell shall be of rip-stop weave design weighing no more than 6.5 ounces per square yard.

THERMAL LINER

The thermal liner shall be Glide Ice, or equivalent. The thermal liner shall be no more than

7.4 ounces per square yard in weight. (Generic version could state, Thermal liner shall be of quilted design weighing no more than 7.4 ounces per square yard and have a face cloth designed in a lightweight, 3.6 ounce per square yard twill weave, constructed of 60% DuPont Nomex filament and 40% DuPont Nomex/Lenzing FR spun yarns. Batting shall be two layers of DuPont Nomex E89 spunlace – 2.3 oz./square yard and 1.5 oz./square yard.

Equivalent or better considered.)

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3.3 COAT DESIGN AND CONSTRUCTION

COAT CONSTRUCTION

The body of the shell shall be constructed of five separate body panels consisting of two front panels, two side panels, and one back panel and shall be joined together by stitching with NOMEX® thread. The body panels shall be shaped to provide a tailored fit thereby enhancing mobility.

SIZING

The coats will be available in numeric sizing with 2-inch chest increments and gradiated sleeve length measurements for the best fit. The length of the coast will be measured from the base of the collar on back to the bottom of the lower hem to ensure the required minimum overlap of the pants. 30” coat is standard, 28” 32”and 34” coats also offered.

Generalized sizing, such as small, medium, large, etc., will not be considered acceptable.

All patterns will be graded to size to ensure proper fit.

LINER SYSTEM CONSTRUCTION

The thermal liner will be sewn to the moisture barrier at its perimeter with the breathable membrane-oriented inward toward the thermal liner and away from the outer shell. The thermal liner and moisture barrier shall be stitched together and turned and top stitched to create a self-binding. The cuffs of the coat and pant liner system will have a anti-wicking binding to eliminate the possibility of wicking contaminants. The moisture barrier/thermal liner shall finish no more than 1” from the cuffs and 2” from the hem. There will be an extra internal layer of thermal liner material sewn on the shoulder area of the liner system for increased protection and insulation. The extra layer will be sewn to the thermal liner layer only.

MOISTURE BARRIER / THERMAL LINER ATTACHMENT

The thermal liner and moisture barrier shall be completely removable from the coat shell.

Strips of ½ inch wide FR hook and loop shall secure the thermal liner/moisture barrier to the outer shell along the length of the neckline under the collar and four 1”x 2” minimum retention tabs of hook and loop up high in the collar assembly spaced evenly side-to-side.

The loop portion of the hook and loop shall be attached to the liner system with the hook fastener attached to the outer shell. The thermal liner assembly shall go completely into the collar area to create a seamless level of protection from the top of the collar, all the way down to the bottom of the coat in one liner assembly. The remainder of the thermal liner/moisture barrier shall be secured with a minimum of five snap fasteners appropriately spaced on each coat facing and full zippers at each sleeve end. The thermal liner and moisture barrier shall be completely removable from the pant shell. Snap fasteners shall be evenly spaced along the waistband to secure the thermal liner/moisture barrier to the shell.

The legs of the thermal liner/moisture barrier shall be secured to the shell by means of two snap fasteners per leg.

INSPECTION PORTAL (COAT)

The liner system will have an oversized opening located just above the rear bottom hem for the purpose of internal inspection. The opening will measure at least 16”and secure by means of a zipper. Liner opening will be such that it is covered with a finished flap of thermal liner material while being worn but is easily accessible under that flap for inspection. There shall be no break in the thermal liner assembly in any way while being worn, both for safety and comfort.

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DRAG RESCUE DEVICE (DRD)

A removable Firefighter Drag Rescue Device shall be installed on each coat. This DRD shall be of a single loop design. Two ends of approved material will be sewn together to form a continuous loop. The DRD will be installed in the coat between the liner system and outer shell such that when properly installed it will loop around each arm. The strap will run through a reinforced high-point hole location located on the upper back of the coat, below the neckline, and centered so as to be accessible while wearing SCBA. The DRD material shall be sewn in such a way as to have a “handle” easily gripped with glove hands. This portion shall be on the outside of the coat through the centered hole location and shall secure to the outside of the coat with two small patches of hook and loop material. The opening and “handle” shall be covered by a flap of outer shell material and shall feature reflective lettering stating “DRD”, or, at a minimum, have a reflective patch for ease of visibility.

COLLAR AND THROAT TAB

The collar of the coat shall measure not less than three inches in height and will be graded to size. The collar will be a four-layer construction with two outside layers of outer shell material encapsulating the same components as thermal liner assembly inside. The collar shall extend to the leading edges of the coat front body panels so that no gap occurs at the throat area. The throat tab will be a four-layer construction with two layers of outer shell material encapsulating the same components as thermal liner assembly. The throat tab shall be of an offset vee design for proper interface with an SCBA mask. (Option for 3” arced tab design as well). The throat tab will be attached to the forward left front side of the collar. The throat tab will be secured when closed with FR hook and loop. A 1 inch by 3 inches, minimum, FR loop will be sewn to the inside leading edge of the throat tab. A corresponding piece of FR hook measuring 1 inch by 3 inches, minimum, shall be sewn vertically to the right outside leading edge of the collar for closure. There shall be a similar section of FR hook on the outside of the left collar rearward from the throat tab attachment point so the throat tab can be rolled back and stowed when not in use.

PLEATED BACK

The back of the jackets will have two 2” outward facing vertical pleats sewn into the jacket outer shell. The pleats will extend from the top of the shoulder seam near the sleeves and will extend down the sides of the jacket to just below the bottom of the arm attachment points. The thermal liner assembly shall have two corresponding pleats to avoid bulk in the shoulder area. The shell and liner pleats will help enhance mobility.

SLEEVES

The sleeves shall be multi-panel construction and ergonomic design to follow the natural form of the arm. The outer shell material shall be sewn in a “cupped” design on the outside of the elbow area to allow for better conformation to the elbow and ease of mobility.

ELBOW REINFORCEMENTS

The elbows of the coat shall be reinforced with Ara-shield, or equivalent. The elbow reinforcement material shall be sewn in a “cupped” design on the outside of the elbow area to allow for better conformation to the elbow and ease of mobility.

SLEEVE CUFF REINFORCEMENT

The sleeve cuffs shall be reinforced with black Ara-shield, or equivalent. The cuff reinforcements shall not be less than 2 inches in width and folded in half, approximately one half inside and one half outside the sleeve end for greater strength and abrasion resistance.

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WRISTLETS

Each coat shall be equipped with full knit wristlets, with a fully finished, reinforced thumbhole design. These shall be of appropriate length and thumbhole positioned properly for comfort and best protection. The wristlets shall be sewn to the sleeve end of the thermal liner assembly.

STORM FLAP

The storm flap will be centered over the left and right-side body panels to ensure there is no interruption in thermal or moisture protection. The storm flap will consist of the same components as thermal liner assembly sandwiched between 2 layers of outer shell material. The storm flap shall extend the full length of the front of the coat from the bottom of collar, to bottom hem of the coat to insure no gaps.

NAPOLEAN-STYLE STASH POCKET

Under the storm flap in the upper chest area will be a stash pocket located under the left front body panel. The pocket opening shall measure approximately 5-inches long. The inside pocket shall measure approximately 5-inches by 8-inches. The pocket shall be located between the outer shell and the liner system. This pocket will allow for storage of items for easy access without zipping open coats.

STORM FLAP AND COAT FRONT CLOSURE SYSTEM

The coat shall be closed by means of zipper and hook and loop, a heavy duty high-temp polymer zipper of appropriate length for coat length, on the coat fronts and FR hook and loop on the storm flap. The storm flap shall close center over the zipper securing the left and right coat body panels and shall be secured with FR hook and loop. The left faps of the FR hook and loop shall be appropriate for the length of coat and run the full length of the storm flap vertically. An appropriate length of FR loop shall be installed along the underside leading edge of the storm flap. A corresponding appropriate length of FR hook shall be sewn to the front body panel and positioned to engage the loop Velcro when the storm flap is closed.

BELLOWS/HANDWARMER

Each coat will be equipped with Bellows/Handwarmer pockets on the left side and right side of the front of the coat. The pockets shall be located at the bottom of the coat near the storm flap and be stitched to the respective body panels. reflective trim shall run over the bottom of the pockets so as not to interrupt the trim stripe. Two sewn drain eyelets shall be installed in the bottom of each expansion pocket to facilitate drainage of water. The pockets shall be lined with KEVLAR Twill material on the inside. The pockets shall measure 2-inch-deep by 10-inch-wide by 8 inches high. The pocket flaps will be constructed of two layers of outer shell material and shall measure approximately 5 inches by ½ inch wider than the pocket. There shall be a strip of Ara-shield material centered vertically on the pocket flap to facilitate easy gripping with a gloved hand. The pocket flap will be secured closed by means of a horizontal piece of FR loop installed on the leading edge of the underside of the pocket flap and three evenly spaced vertical tabs of FR hook on the outside upper portion of the pocket. This facilitates definitive closure, even if the pocket is full.

FLASHLIGHT STRAP

Each coat shall be equipped with a flashlight strap. An inward facing reverse pant hook shall be attached to the upper right chest in a vertical position with hook facing down.

Below the pant hook will be a strap constructed of outer shell material to wrap around a

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flashlight. The strap will have FR hook and loop sewn to the ends to secure to itself. There will be approximately 4 inches between the pant hook and strap.

CONVERTIBLE RADIO POCKET

Each coat shall have a pocket designed for the storage of a portable radio. This pocket shall be of box type construction, stitched to the coat on the left upper chest, and shall have a sewn drainage eyelet in the bottom of the pocket. The pocket flap shall be constructed of two layers of outer shell material measuring approximately 5 inches deep and ¼ inch wider than the pocket. The pocket flap shall be closed by means of FR hook and loop. There shall be a separate Ara-shield tab, approximately ¾ inch by 5 inches, sewn centered overlaying the pocket flap vertically. This tab shall have an independent FR hook and loop closure. This facilitates the convertibility of the radio pocket by allowing the pocket flap to be stowed internally to allow better access to the radio knobs, while still securing the radio in the pocket. The pocket shall also have internal FR hook and loop sewn on the front and back of the pocket to allow for the pocket height to be adjusted internally for different size radios. This pocket should be Kevlar twill lined. The radio pocket flap will have FR hook and loop along the length of its attachment point but be sewn secure at the right corner. This will allow forth flap to be “opened” and external cord to be secured in it.

The flap should be of a design to allow for radio antenna to protrude.

MIC TAB

A tab shall be constructed to hold a microphone for a portable radio. It shall be sewn to the coat at the ends only. The microphone tab shall be mounted centered above the radio pocket and shall be constructed of double layer outer shell material.

REFLECTIVE FLUORESCENT TRIM AND PATTERNS

The retroreflective fluorescent trim shall be approved Yellow/Silver Triple Trim. Each coat shall have reflective fluorescent trim sewn to the outside of the outer shell to meet the requirements of NFPA #1971 (current edition). The trim pattern shall be NFPA basic style with two full circumference bands of trim around coat, one at bottom hem, and one at level of bottom of sleeve attachment, and a single band around the arm near the cuff.

SEWN ON RETROREFLECTIVE LETTERING

Each coat shall have approved 3-inch yellow letters reading “Department name”.

Lettering will be sewn on to the Drop-Down Name Panel with “FF NAME.

3.4 PANT DESIGN AND CONSTRUCTION

PANT CONSTRUCTION

The pants should be of multi-panel ergonomic design to provide better mobility and fit.

SIZING

The Pants shall be available in even size waist measurements and inseam measurements of two-inch increments. Measured and built for each wearer. No generalize sizing.

INTERNAL HARNESS

The harness must be a Class II NFPA-approved internal harness, approved by the department, and compatible with the department’s bailout system.

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LINER SYSTEM CONSTRUCTION

The thermal liner will be sewn to the moisture barrier at its perimeter with the breathable membrane-oriented inward toward the thermal liner and away from the outer shell. The thermal liner and moisture barrier shall be stitched together and turned and top stitched to create a self- binding along the waist. The cuffs of the pant liner will be bound with anti-wicking material to avoid the wicking of contaminants.

MOISTURE BARRIER / THERMAL LINER ATTACHMENT

The thermal liner and moisture barrier shall be completely removable from the pant shell.

Evenly spaced snap fasteners shall be spaced along the waistband to secure the thermal liner/moisture barrier to the shell. The legs of the thermal liner/moisture barrier shall be secured to the shell by means of two snap fasteners per leg located at the side seams.

INSPECTION PORTAL (PANT)

The liner system will have an oversized opening located at the top rear hem of the pant for the purpose of internal inspection. The opening will measure approximately 12 inches long.

The opening will be secured with a zipper. This opening will be such that it is covered with a finished flap of thermal liner material while being worn but is easily accessible under…