Milling Machine w/ Operator D-2

The Kentucky Transportation Cabinet, Division of Purchases, is soliciting bids through a Request for Bid (RFB) for milling machine services with operator support in District 2. The procurement seeks asphalt pavement milling and texturing services capable of cutting roadways at three specified widths: 4 feet wide (150 hours), 8 feet wide (250 hours), and 12 feet wide (50 hours), along with fine milling services (50 hours), with all work to be performed within Kentucky's District 2 as designated by the Engineer. Vendors must submit hourly rate pricing for each line item, with mobilization and demobilization fees set at $2,500 per round trip per delivery order, and must maintain firm pricing for the initial twelve months, with only one subsequent price increase permitted based on industry-wide changes with thirty days' notice. The master agreement will have an initial contract period commencing upon award and expiring March 31, 2025, with four optional one-year renewal periods available at the Commonwealth's discretion. Critical deadlines include written questions due by March 11, 2024 at 4:00 PM Eastern Time, the Commonwealth's response to questions by March 12, 2024 at 4:00 PM, and electronic bids due by March 19, 2024 at 1:30 PM Eastern Time, with a tentative award date of March 31, 2024. Award evaluation will be based on best value using a scoring methodology that allocates 95 points to lowest price and 5 points to best response time, with past vendor performance also considered, and vendors must be prequalified by the Kentucky Transportation Cabinet for work item I138 (Bituminous Milling and Texturing) prior to bid closing and maintain such prequalification throughout the contract term.

Vendors must meet specific insurance and licensing requirements, including obtaining and maintaining Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates required within ten days of award notice. Kentucky resident bidders may receive reciprocal preference equal to preferences given by the nonresident bidder's home state, though no specific set-asides for disadvantaged enterprises are indicated in the solicitation documentation. Vendors must provide 48 hours' notice prior to starting work to allow for on-site inspector scheduling, with a minimum quantity per delivery order of two hours, and only electronic bid submissions through the Kentucky Vendor Self Service system at https://vss.ky.gov will be accepted, with emailed or hand-delivered bids subject to rejection. No incumbent vendors or current contractors are identified in the available procurement documents. While specific budget or award value ranges are not provided in the solicitation materials, the estimated scope of work encompasses approximately 500 billable hours across the various milling categories plus fine milling services over the contract period, with pricing submitted on an hourly rate basis to be evaluated for total cost competitiveness.