Milking parlor supplies and maintenance (UW-MAD) [19-5943]

The University of Wisconsin-Madison is seeking bids for milking parlor supplies and maintenance services for its Dairy Science Department, specifically for a Gea Parlor system. The procurement is divided into two lots: Lot 1 includes consumable supplies such as cleaning and maintenance chemicals, filters, and inflations, with estimated annual quantities for thirteen line items, while Lot 2 requests hourly labor rates for equipment repair and maintenance. Bidders must demonstrate three years of experience in providing milking parlor supplies and maintenance, be authorized manufacturers or distributors with repair capabilities, and provide three client references from comparable institutions. The Request for Bid (RFB) was issued on July 18, 2018, with written questions due by July 25, 2018, and sealed bids due by August 8, 2018, at 2:00 p.m. CDT. Bidders must submit a hard copy of their bid response to the Purchasing Services office, either by mail, email, or fax, with all prices submitted as firm net unit prices. Award will be made based on the lowest net line item price or lowest net lot total, as judged in the university's best interest.

The contract will commence upon award and extend through August 31, 2021, with potential automatic renewal for two additional one-year terms unless either party provides written notice of non-renewal. There are no specific set-aside designations or restrictions on responding organizations mentioned in the document. Pricing for listed items must remain firm for one year following contract execution, with subsequent price increase requests limited to fully documented cost increases and requiring thirty days' written notice. Bidders must also provide a single percentage discount from manufacturer's catalog pricing for non-listed, related items. The contract is available to other University of Wisconsin System campuses, State of Wisconsin agencies, and Wisconsin municipalities as eligible purchasers. Bidders must maintain required insurance coverage with the University of Wisconsin System listed as additional insured and pass criminal background checks. While no specific budget range is provided, the comprehensive nature of the procurement suggests a significant annual contract value for milking parlor supplies and maintenance services.