Milk crate liner bags

The South Carolina Department of Corrections (SCDC) issued an Invitation for Bid (IFB) solicitation on September 22, 2020, seeking plastic polyethylene liner bags for milk crates, with a bid opening date of October 20, 2020. The procurement was specifically for the Agriculture Division at Wateree River Dairy in Rembert, South Carolina, with an annual requirement of 240,000 bags. The bags must meet precise specifications: 1.25 millimeter thickness, measuring 20 inches long by 14 inches wide by 26 inches high, with pleated bottoms 7 inches deep on both sides. Vendors were required to supply bags in rolls of 500, palletized and shrink-wrapped, with an estimated monthly usage of 20,000 bags and anticipated quarterly orders of approximately 80,000 bags. Mandatory submission of free sample rolls was required prior to bid opening, with rejection of bids for non-compliance. Delivery was mandated within ten business days of order placement, during facility operating hours of 8:00 a.m. to 3:00 p.m., Monday through Friday, to the specified SCDC location.

The solicitation included specific vendor requirements, such as mandatory registration as a South Carolina vendor and acknowledging all amendments. Preference provisions were available for South Carolina and United States end-products, with resident vendor preferences claimable by line item. The state would award to the lowest responsible and responsive bidder, with strict late delivery penalties assessed at 5 percent of the order for each increment of delay. Vendors entering the penalty phase would be deemed non-responsible bidders until all invoices were paid in full. The contract was structured for an initial one-year term with four optional one-year renewal periods, potentially extending to a total of five years. No minimum order quantities were required, and vendors could not enforce or require minimum purchases throughout the contract term. While no specific budget range was detailed in the documentation, the solicitation indicated a structured procurement process with clear performance expectations and potential financial consequences for non-compliance.