Milk Bid, School Food Service

Washtenaw County and Livingston Schools are seeking a cooperative milk purchasing contract for the period of July 1, 2018 through June 30, 2019, with a potential extension option through June 30, 2020. The procurement involves supplying and delivering various milk products, including fat-free and 1% low-fat varieties in vanilla, chocolate, strawberry, and white flavors, all packaged in 8 oz half-pint containers. The estimated annual quantities range from 27,540 units of fat-free vanilla milk to 884,400 units of fat-free chocolate milk. Sealed bids are due by 11:00 a.m. EST on May 15, 2018, with a public bid opening at 11:05 a.m. at the Washtenaw Intermediate School District Teaching & Learning Center Building. Vendors must provide deliveries at least twice weekly before 10:00 a.m. to 38 specified school locations, and must meet strict quality requirements including Grade A pasteurized and homogenized milk with specified vitamin fortification, temperature controls (35-38 degrees Fahrenheit at delivery), and a minimum 7-day shelf life.

The bid allows for both pre-ordered and "peddle style" delivery pricing, with price adjustments permitted only based on Michigan Milk Producers Association (MMPA) Class I raw milk price changes, requiring 21 days advance written notice for increases and 10 days for decreases. Optional milk cooler lease/rental pricing can be included in the bid proposal. No specific set-aside designations or restrictions on vendor types are mentioned in the documentation. The bid does not specify a precise award value or budget range, but the extensive quantity estimates suggest a significant annual procurement contract. Vendors are required to provide detailed pricing options and can submit bids without minimum order quantity requirements unless specifically noted in their bid form. The cooperative nature of the contract spans multiple school districts in Washtenaw and Livingston Counties, potentially offering economies of scale for the participating educational institutions.