Migration Services

The South Carolina Department of Administration's Office of Technology and Information Services (OTIS) is soliciting proposals under RFP 5400029942 for shared-services IT migration work, with vendor questions due November 10, 2026 at 5:00 p.m. and proposals due December 8, 2026 at 11:00 a.m. Vendors must be registered with the State of South Carolina to obtain a state vendor number before submission. The source identifies no set-aside or preference program, and the attached Richland County jurisdiction is listed in the opportunity metadata.

The solicitation covers three lots. Lot 1 covers migration program management and oversight, Lot 2 covers technical implementations, and Lot 3 covers managed shared services. Vendors may bid on all lots, one lot, or any combination. OTIS intends to award up to ten contracts per lot. Minimum experience requirements include migrations of 1,000 endpoints and 100 server instances annually, including Microsoft 365 and Active Directory migrations. Work must comply with NIST 800-53 rev. 5, IRS Publication 1075, HIPAA, CJIS, and SCDIS-200 standards. Offshore resources are prohibited, and all work and data must remain within the contiguous United States. The contract is human-delivered and excludes IT staff augmentation.

Pricing is fully burdened, excludes hardware, software, cloud services, licenses, subscriptions, and telecommunications products, and is submitted in US dollars exclusive of sales or use taxes. Lot 3 pricing is structured around six agency size bands and individually priced technology support towers. Lot 1 and Lot 2 pricing uses fixed-price modules, unit-based pricing, and complexity modifiers capped at 35 percent unless approved. Six evaluation scenarios (A through F) carry weights from 10 to 25 percent each. Complexity adjustments and assumptions are disclosed in dedicated worksheets.

The pre-proposal conference is scheduled for November 10, 2026 at 11:00 a.m. via Microsoft Teams, and attendance is encouraged but not mandatory. Award notification is anticipated January 7, 2027. The estimated seven-year term runs from January 20, 2027 through January 19, 2034. Proposals are submitted as one online submission with one redacted copy, also submitted online.