MIDD-026-003 Senior Center Pergola Design and Installation

The Town of Middletown, Rhode Island is soliciting sealed bids for the design and installation of a 20' x 60' outdoor pavilion at the Middletown Senior Center located at 670 Green End Ave. This procurement (Bid Number MIDD-026-003) seeks a comprehensive project involving construction of a multi-use community space on an existing 23' x 90' concrete slab, with specific requirements to complement the surrounding landscape and provide protection from the elements. A mandatory pre-bid meeting is scheduled for Tuesday, August 18th, 2025, at 10:00 am in the Town Council Chambers, with final bids due by 10:00 am on Tuesday, September 2nd, 2025. Contractors will be evaluated based on experience with similar municipal projects, project cost, and ability to meet specific technical specifications. Evaluation criteria include demonstrated expertise in municipal construction, compliance with Community Development Block Grant (CDBG) program requirements, and adherence to prevailing wage standards. The construction is limited to the season between April 15 and October 31, with work outside these dates considered winter construction and potentially subject to additional requirements.

The procurement allows for broad participation but includes specific financial and compliance requirements, including a mandatory 5% bid bond and performance/payment bonds for contracts exceeding $25,000. Contractors must submit certified payroll, insurance certificates, and performance bonds within five days of award notification. Liquidated damages of $400 per day will be assessed for each day the contract is not substantially completed by the agreed-upon date. All materials and work must comply with Town of Middletown and Rhode Island Department of Transportation (RIDOT) standards. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, contractors will need to demonstrate significant municipal construction experience and financial stability. The project is funded through the Community Development Block Grant (CDBG) program, suggesting potential federal compliance requirements. Though a specific budget range is not disclosed, the comprehensive nature of the project—including design, materials, and installation of a 20' x 60' pavilion—indicates a substantial investment in community infrastructure.