Microwave Frequency Coord/Frequency Protection, Path Design and Microwave Database Access Services

The California Governor's Office of Emergency Services (Cal OES) is seeking a contractor to provide Microwave Frequency Coordination, Frequency Protection, Path Design, and Microwave Database Access Services through Request for Quote (RFQ) 4117-5. The procurement targets comprehensive spectrum engineering services covering frequency bands from 900 MHz to 23 GHz, with specific requirements including 120 frequency interference analyses, 100 prior coordination notices, and 450 frequency protections per path annually. Vendors must demonstrate their capability by submitting sample work from the previous two years that proves compliance with FCC regulations. Quotes are due by March 28, 2016, at 12:00 PM Pacific Time, with submission requirements of one original, two hardcopies, and one electronic copy on CD-ROM delivered to Cal OES in Mather, California. The contract will be awarded to the responsive, responsible bidder with the lowest total cost, with a two-year term running through June 30, 2018, and anticipated work commencement on April 18, 2016. Pricing must be firm for the entire contract period and inclusive of all costs, including travel and per diem expenses.

Initially, the RFQ included a 3% Disabled Veteran Business Enterprise (DVBE) participation requirement, but Addendum 1 removed this mandatory designation, allowing more flexible vendor participation. The contract is subject to state budget appropriations, and while the DVBE requirement is no longer mandatory, vendors are still encouraged to comply with program requirements. The state reserves the right to contact customer references to validate information and assess service quality, with potential negative reference responses serving as grounds for bid rejection. Vendors must also submit additional documentation including a Security and Confidentiality Statement, Payee Data Record (Std.204), and various declaration forms. While specific contract value is not explicitly stated, the estimated service quantities suggest a substantial engagement covering frequency coordination and database access services across multiple microwave spectrum applications.