Microfilm Equipment Preventative Maintenance and Repair Services

The California Secretary of State's office is seeking a contractor for microfilm equipment preventative maintenance and repair services through Invitation for Bid (IFB #16-003), which covers Sacramento County and San Francisco City jurisdictions. The procurement targets maintenance and repair for approximately 45 pieces of microfilm equipment, including Houston Fearless film cleaners, Minolta readers/printers/scanners, Kodak processors, and cameras. The contract will span fiscal year 2016-2017, commencing July 1, 2016, or upon Department of General Services approval. Required services include two preventative maintenance inspections annually per equipment piece, with specified response time requirements of one business day for non-emergency repairs and three hours for emergency repairs. Bidders must provide all labor, tools, materials, parts, equipment, and travel expenses, and demonstrate a minimum of five years' experience repairing the specific types and brands of microfilm equipment listed. Key procurement dates include a bid submission deadline of May 23, 2016 at 4:00 p.m., a bid opening on May 24, 2016 at 9:30 a.m., and a proposed contract award date of June 1, 2016.

The solicitation requires bidders to meet a minimum 3% Disabled Veterans Business Enterprise (DVBE) participation goal, though no additional DVBE incentives are applicable. Pricing must be structured on a per-equipment basis with billing options of monthly, quarterly, semi-annually, or annually. While no specific budget range is explicitly stated, the comprehensive nature of the maintenance and repair services suggests a potentially significant contract value. The procurement does not appear to have explicit restrictions on business size or type beyond the DVBE participation requirement. Interested vendors must be capable of providing comprehensive maintenance services, including parts replacement, repair, and preventative maintenance across multiple microfilm equipment brands and models. The contract aims to ensure continuous operational readiness of the state's microfilm equipment through proactive maintenance and rapid repair services.