Microfilm Contract for the County of Bucks

The County of Bucks, Pennsylvania, is soliciting quotes for archival microfilm reproduction of Domestic Relations case documents under RFQ PUR00826, with quotes due July 24, 2026 at 12 Noon, a date now past. Bidders must hold approval as a Kodak microfilm processing lab with Methylene Blue Testing monitoring, and outside contractors are prohibited from performing the filming.

The work covers approximately 82 bankers' boxes holding about 220,000 documents at 100 North Main Street, Doylestown, Pennsylvania. The County will provide case number and name data for target cards. The vendor must produce silver original and diazo duplicate reels on 215-foot reels to AIIM and ANSI standards and Pennsylvania's Municipal Records Manual, deliver quality assurance documentation, and provide courier pickup and delivery. Separate per-box shredding pricing is optional, with a certification of destruction. All documents must remain in Pennsylvania throughout processing. Vendors must submit three references for microfilm creation work within the last five years, show at least five years in business, and disclose the facility address where work will occur. The awardee must provide an employee confidentiality and non-disclosure agreement and meet a Domestic Relations Section representative before the first document pickup.

Total contract cost, including any extensions, cannot exceed $24,499.99. Performance runs from on or about August 3, 2026 through December 21, 2026. Award goes to the lowest responsive, responsible vendor. The County is exempt from federal excise and Pennsylvania sales taxes. Interested companies may inspect a sample case file by contacting Luther Anderson at 215-348-6848 before the question deadline. Questions and clarifications must go through PennBid up to four business days before the due date, and the final addendum issues by 5:00 p.m. two business days before the deadline.