Microfilm Cleaning

The State of Illinois, through the Abraham Lincoln Presidential Library and Museum (ALPLM), is seeking bids for a microfilm cleaning contract. The selected vendor will be responsible for inspecting, re-boxing, re-labeling, and cleaning any reels with visible mold from the ALPLM's collection of 56,964 reels of 35mm negative microfilm. The vendor must have at least three years of experience in mold remediation and working with archival materials, and must submit a narrative of their relevant experience. Pricing must be submitted on a per-reel basis for repackaging only, and per-reel for cleaning and repackaging. The contract is estimated-cost, with a maximum total payment amount, and the State may renew the contract, though the total term, including renewals, cannot exceed 10 years. The solicitation states that the State will only accept electronic bids through the BidBuy procurement system, and the deadline for submissions is April 9, 2021.

The solicitation includes goals for the participation of businesses owned by minorities, women, persons with disabilities, and veteran-owned small businesses. The State has not provided any information about incumbent vendors or current contractors, nor any details on the existing infrastructure or technology that may require integration. The available budget range or potential award value is also not specified in the provided information.