MI DNR - aerial fire detection

The Michigan Department of Natural Resources issued RFP 19-1319 on March 8, 2019, to procure aerial fire detection services across three designated detection areas throughout the state. The procurement sought qualified contractors to provide comprehensive aerial surveillance for fire detection purposes, with proposals due by March 20, 2019. Bidders were required to meet specific aircraft and pilot qualifications and accept the State's standard contract terms. The evaluation process utilized a pass/fail assessment methodology for aircraft requirements, pilot requirements, and contract term acceptance, with the State reserving the right to conduct facility visits, oral presentations, interviews, and reference checks. The resulting contract was structured as a three-year initial term with up to two one-year renewal options, allowing the State flexibility in extending services based on performance and ongoing needs.

The procurement did not include set-aside designations for disadvantaged enterprises or Service-Disabled Veteran Owned Businesses (SDVOBs), though neither of the two responsive bidders held such status. Two qualified bidders submitted proposals: Northwoods Aviation of Cadillac, Michigan, and RM Aviation of Lakeview, Michigan. The State recommended a split award to optimize value and service delivery across all three detection areas. Northwoods Aviation received $100,000 for Detection Areas 1 and 3 at an hourly rate of $220 ($50 for pilot services and $170 for aircraft), while RM Aviation received $50,000 for Detection Area 2 at $165 per hour ($35 for pilot services and $135 for aircraft), with a total recommended award of $150,000 pending State Administrative Board approval. Unsuccessful bidders were encouraged to schedule debriefing sessions with Solicitation Manager Patrick Avendt to understand the rationale for the award recommendations.