Award Letter and Synopsis Aerial Fire Detection.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Department of Natural Resources office has completed the evaluation of RFP 19*1319 for Aerial Fire Detection and has recommended an award to Northwoods Aviation and RM Aviation in the amount of $150,000.00 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Patrick Avendt, Solicitation Manager avendtp@michigan.gov 517-284-5922

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Aerial Fire Detection. The term of this contract is 3 years, with up to 2 year (1) renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 3/8/19. The following bidders submitted proposals by the published due date of 3/20/19.

City, State Zip

SDVOB*

Northwoods Aviation

RM Aviation

*SDVOB: Service-Disabled Veteran Owned Business

Version 1 Revised: 07-28-2017

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

1. The State will evaluate Bidder’s response to Criteria items on a PASS/FAIL basis. Responses [X] will be evaluated as follows:

[X] Contractor will comply as specified with no exceptions: PASS [X] Contractor has noted exceptions to the specification:

PASS if the exception(s), at the sole discretion of the State, is evaluated as acceptable.

FAIL if the exception(s), at the sole discretion of the State, is evaluated as unacceptable.

Note: The State strongly encourages strict adherence to the Standard Contract Terms. The State reserves the right to deem a bid non-responsive for failure to honor the Standard Contract Terms. Nevertheless, the bidder may submit proposed changes to the Standard Contract Terms accompanied by a detailed explanation as to each change for State consideration; failure to do so will constitute the bidder’s acceptance of the Standard Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may also be considered non-responsive.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service -disabled veteran owned business (QVD/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

II. Pricing Summary The following is a summary of their price proposals:

Northwoods Aviation

RM Aviation

III. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Northwoods Aviation in the amount of $100,000.00 for Detection Area 1 and 3. Award Recommendation is made to RM Aviation in the amount of $50,000.00 for Detection Area 2.

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