MHCC 26-007 Adobe License Renewal

The Maryland Health Care Commission (MHCC) is conducting a Purchase Order Request for Proposals (PORFP) for Adobe software license renewals under the Commercial Off-the-Shelf Software (COTS 2012) master contract. The procurement specifically seeks 60 Acrobat Pro licenses, 2 Stock image licenses (40 assets per month), 1 Creative Cloud Pro license, 2 Dreamweaver licenses, and 2 Illustrator licenses, with a renewal deadline of September 1, 2025. Only Master Contractors previously awarded under the COTS 2012 contract are eligible to submit bids, with proposal responses due by September 1, 2025. Evaluation criteria will include authorized seller status, pricing, and delivery capabilities. The procurement is a fixed-price contract, with the agency reserving the right to recommend award to the most advantageous offer considering price and evaluation factors. Special requirements mandate that vendors provide new and unused equipment, estimated ship dates, manufacturer's suggested retail pricing, and virus-free software.

The solicitation is designated as a Small Business Reserve (SBR) procurement, which limits participation to certified small business vendors. Invoicing will be processed through mhcc.invoice@maryland.gov, with specific requirements for proper invoice submission. The contract includes provisions allowing the state flexibility in purchasing quantities based on funding availability. While specific budget ranges are not explicitly detailed, the procurement covers multiple software licenses across various Adobe products. Integration requirements suggest vendors must be capable of providing seamless licensing and software deployment compatible with existing MHCC technology infrastructure. The procurement appears focused on maintaining continuity of software licensing for the Maryland Health Care Commission's operational needs, with an emphasis on competitive pricing and vendor qualifications within the small business vendor ecosystem.