MFH Commemorative Coins

The State of Missouri National Guard is issuing an Invitation for Bid (IFB) MONG 0000000006SL for the procurement of 12,000 commemorative coins to be presented to next of kin at military funeral services as a token of appreciation for military service. The coins must measure 1.75 inches in diameter and 0.125 inches thick, featuring the Missouri State Seal on the front with commemorative text on both sides utilizing specified Pantone colors and finishes. Bidders must submit a proof of the coin design to the state agency for prior approval before production commences, with production required to begin within fourteen business days of approval. All pricing must be firm and fixed for the initial contract period and any renewal periods, with vendors required to include all packing, handling, and shipping costs on Exhibit C. The bid opens on December 16, 2025 at 5:00 PM Central Time and closes on January 7, 2026 at 2:00 PM Central Time, with electronic submissions required via email to procurement officer Lydia Gillespie. Delivery is required on a free on board (FOB) destination basis to the Missouri National Guard in Jefferson City, Missouri, with payment terms of Net 45. The resulting contract will be a Blanket Purchase Agreement with a one-year initial period and the state agency retaining the option to renew for two additional one-year periods. Award will be made to the lowest and best responsive bid that complies with all mandatory specifications, with evaluation based solely on cost with a maximum of 200 points allocated to pricing evaluation.

Vendors must achieve "Approved" registration status in MissouriBUYS and "Spend Authorized" status in MissouriBUYS, powered by MOVERS to be considered for award. A three-point Service-Disabled Veteran Business Enterprise (SDVE) bonus preference is available to vendors committing to at least three percent of total contract value through SDVE participation. Contractors must comply with applicable federal funds requirements, including debarment certifications and compliance with the Drug Free Workplace Act, Pro-Children Act, and federal nondiscrimination provisions. No set-asides or special contracting provisions beyond the SDVE bonus preference have been noted in the solicitation documents. No incumbent vendors or current contractors are identified in the available documentation. The specific contract award value is not disclosed in the solicitation materials; however, the estimated commodity category is Collectibles and Awards (49100000), with pricing responses required in US Dollars with two decimal places of precision. Primary inquiries should be directed to Rachel Hogrefe at rachel.hogrefe@mong.mo.gov.