Metro Meals on Wheels

Lane Council of Governments Senior & Disability Services (LCOG S&DS) is soliciting proposals for Metro Meals on Wheels services within Eugene, Oregon and unserved areas of Lane County. The procurement is seeking a qualified service provider to deliver meals to eligible consumers, specifically seniors over 60 who are homebound and individuals eligible for Medicaid, Oregon Project Independence, and State Plan Personal Care services. The contractor will be responsible for purchasing meals from LCOG's contracted Food Service Provider, conducting eligibility assessments, and delivering both hot and frozen meals. The Request for Proposal (RFP) requires the selected provider to obtain a Provider Number from Oregon Department of Human Services for Medicaid-related meal invoicing. Proposals are due by February 17, 2025, at 4:00 p.m. PST, with a non-mandatory online proposers conference scheduled for January 29, 2025. The contract period will run from July 1, 2025, through June 30, 2026, with potential extensions up to four years based on performance and funding availability.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. The total anticipated funding for this contract is $266,032, sourced from multiple streams including $142,000 from Older Americans Act Title III-C-2, $66,700 from Oregon Project Independence, $26,700 from Human Services Commission Fund, and $30,632 from Nutrition Services Incentive Program. Meal costs are structured at $6.09 for hot meals and $5.56 for frozen meals, with additional fees for packaging materials, facility use, and administration. The contractor is required to provide a 10% match of $14,200 through cash or in-kind contributions, with volunteer services valued at $34.89 per hour. Service reimbursement rates vary by program, ranging from $12.25 for OPI Classic to specific rates for XIX/SPPC/OPI-M programs. The selected provider will need to integrate with existing LCOG infrastructure and follow established meal service protocols.