Metro Fuel-Delivery 09-04-25

The City of Green Bay Purchasing Department is seeking a fuel delivery contract for Green Bay Metro Transit, specifically requesting 7,500 gallons of #2 Ultra-Low Sulfur (ULS) Diesel to be delivered on Thursday, September 4, 2025, between 7:00 AM and 4:00 PM. The procurement is for public transportation purposes and requires vendors to be prequalified with current insurance documentation. Interested vendors must contact PurchasingAg@greenbaywi.gov to request prequalification documents and submit bid responses electronically via eBidding platform on DemandStar or by email by 8:30 AM Central Time on September 4, 2025. The bid pricing must include all delivery and inspection charges, federal LUST gas and oil spill fees, and exclude state tax. Vendors must follow specific delivery instructions, including using the Harvey Street driveway, utilizing the intercom system, and splitting fuel between two above-ground tanks. The City reserves the right to reject any quotations and select the most advantageous bid, with the awarded vendor to be notified by 9:00 AM on the delivery date.

The contract is funded through federal transit assistance and is subject to comprehensive federal regulations, including Buy America requirements and Disadvantaged Business Enterprise (DBE) participation guidelines. Vendors must comply with extensive federal transit administration requirements covering civil rights, non-discrimination, environmental protections, and various contract compliance standards. The procurement includes specific federal provisions related to debarment, lobbying restrictions, intellectual property rights, and employee protections. New vendors must complete a comprehensive pre-qualification process that involves submitting vendor setup information, providing municipal references, and demonstrating current liability insurance. While specific award value is not explicitly stated, the contract involves a substantial fuel delivery for public transportation operations, with payment terms set at Net 10 for the successful bidder. The procurement emphasizes strict adherence to federal guidelines and promotes opportunities for diverse business participation through its comprehensive compliance framework.