2025-29 RFQ.PDF

CITY OF GREEN BAY PURCHASING DEPT

RFQ #: 2025–29 Metro Fuel Delivery (Fuel For Public Transportation)

To: Notice to all Vendors CC: 40500

From: Troy Van Handel – Buyer

For Questions: Email In Writing To PurchasingAg@greenbaywi.gov

Issue Date: 9/3/2025

Bid Due Date & Time: Thursday, September 4, 2025 by 8:30 a.m. (CTS)

Delivery On: Thursday, September 4, 2025 (Monday-Thursday 7:00 AM – 4:00 PM)

Response to this request is required to be on this specification/worksheet. Additional information may be attached. The City of Green Bay reserves the right to reject any and all quotations or to waive any technicality and accept any quotations that are deemed to be in the best interest of the City. Purchases are Wisconsin Sales and Federal tax-exempt.

METHOD OF SUBMITTAL:

For delivery of electronic copies, post via eBidding platform on DemandStar or email quotes to PurchasingAg@greenbaywi.gov.

Faxed quotes will NOT be considered.

City of Green Bay Purchasing Department 100 North Jefferson St. – Room 410 Green Bay, WI 54301

Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

FUEL DELIVERY INSTRUCTIONS:

Delivery driver must use the driveway off Harvey St. If you use any other driveway you will need to back out to the road and go around to the Harvey St. driveway. Press Red button on intercom. Let them know you are there, and the gate will open. To exit, pull up to gate and it will automatically open.

Tanks are above ground. Split fuel between both tanks.

*DELIVERIES WILL NOT BE ACCEPTED PRIOR TO 7:00 AM OR AFTER 4:00 PM

QTY UOM DESCRIPTION OF MATERIALS EA PRICE TOTAL

7,500 GAL #2 ULS DIESEL

PLEASE LIMIT YOUR UNIT PRICE TO 4 DIGITS BEYOND DECIMAL POINT

PRICES ARE TO INCLUDE ALL DELIVERY & INSPECTION CHARGES, NO TAX…

901 UNIVERSITY AVE, GREEN BAY, WI 54302

TOTAL:

AWARD NOTIFICATION: VENDOR BEING AWARDED FUEL ORDER WILL BE E-MAILED BY 9:00 AM ON DATE OF DELIVERY.

This procurement is funded by City and Federal taxpayer dollars. As such, the agreement with the successful bidder shall at all times be subject to the rules and regulations of the City of Green Bay and the Federal Transit Administration, under the provisions of the Urban Mass Transportation Act of 1964, as amended.

VENDORS WHO DO NOT COMPLY WITH THE FEDERALLY REQUIRED CLAUSES ARE NOT ELIGIBLE TO RECEIVE THE AWARD.

mailto:PurchasingAg@greenbaywi.gov

PAYMENT TERMS (Net 10)

Yes No Other

VENDOR’S SIGNATURE & INFORMATION:

Date: _____________________________________________________________________________________________________

Vendor Full Legal Company Name: _____________________________________________________________________________

Street Address: _____________________________________________________________________________________________

City, State, Zip Code: ________________________________________________________________________________________

Bidder’s Contact Name & Title (Print): ___________________________________________________________________________

Phone: ____________________________________________________________________________________________________

Email Address: _____________________________________________________________________________________________

Authorized Signature: ________________________________________________________________________________________

Thank You For Your Time And Interest In Doing Business With The City Of Green Bay.

DISCLAIMER FOR “NEW” FUEL VENDORS:

To be eligible to receive a fuel order award for Green Bay Metro, vendors must be pre-qualified to ensure they meet certain requirements including:

o Vendor Set Up Information Including W9 On File.

o Reference Check(s) – From 3 Municipalities (Preferred) Or Current Customers.

o Liability Insurance, Current and On File With The City of Green Bay Risk Management Department.

o Any Other Information As Required.

To request pre-qualification packet, please e-mail: PurchasingAg@greenbaywi.gov

Based on the amount of time required to complete the pre-qualification, new vendors may not be approved in time to be awarded this order but may be eligible for consideration on future orders.

mailto:PurchasingAg@greenbaywi.gov

Fuel Delivery and Dumpster Pickup Instructions

• Fuel delivers and dumpster pickup must use the driveway off of Harvey St. If you use any other driveway you will need to back out to the road and go around to the Harvey St driveway.

• Press the red button on the intercom

• Let us know you are here and the gate will open.

• To exit pull up to the gate and it will automatically open.