Meters, Replacement Parts, & Itron ERTS

The City of Wichita's Public Works & Utilities Department is seeking bids for water meters, replacement parts, and Itron ERTS through Request for Bid #250288, targeting water distribution infrastructure. The procurement is divided into three distinct groups: Group 1 includes 1,750 1" cold water meters, Group 2 comprises ultrasonic meters ranging from 2" to 12" with various configurations, and Group 3 covers Badger meter models and associated repair parts in sizes from 5/8" to 1". Bidders must provide meters compatible with Itron AMR drive-by devices, with award determination based on the lowest and best total net bid per group. The bid is due electronically on October 31, 2025, at 10:00 a.m. CT, with a tentative City Council approval scheduled for November 6, 2025. The contract term spans one year with potential for two optional one-year renewals. Delivery requirements mandate that shipments be completed within 45 days of purchase order receipt, with liquidated damages of $100 per working day assessed for late deliveries. Vendors must maintain adequate inventory and be able to supply waterworks supplies within 30 calendar days of order receipt.

The City of Wichita expressly encourages participation from emerging and disadvantaged businesses, indicating potential set-aside opportunities or preferential consideration for such entities. Insurance requirements are comprehensive, mandating commercial general liability, comprehensive automobile liability, workers' compensation, and employers' liability, with the City of Wichita to be added as an additional insured. While specific budget ranges are not explicitly detailed, the solicitation suggests significant procurement volume across the three meter groups, with estimated quantities that do not guarantee or limit actual purchase amounts. The procurement allows for flexibility, with the city reserving the right to accept or reject any or all bids. Bidders must demonstrate compatibility with existing Itron AMR infrastructure, ensuring seamless integration with the current water distribution technology ecosystem. The procurement appears designed to modernize and maintain the city's water metering capabilities through a competitive bidding process that prioritizes both cost-effectiveness and technological compatibility.