Meter Sensors and Annual Meter Service

Seminole County Fire Department is seeking competitive bids for a comprehensive meter sensor and annual meter service procurement through Invitation for Bid (IFB) No. 605031-25/LTT. The solicitation requires vendors to provide 10 each of O2, Combustible (LEL), HCN, and CO sensors specifically compatible with MSA Altair 5X meters, along with one year of maintenance service and upgrades for AreaRae and MX908 meters. Additionally, the county is requesting 60 detection test kits capable of rapidly evaluating unknown powders or liquids in both laboratory and field environments. The test kits must screen for specific biological substances including Anthrax, Botulinum Toxin, Brucella, Orthopox, Plague, Ricin, Staphylococcal enterotoxin B, and Tularemia. Key procurement dates include a May 23, 2025 deadline for questions and a bid response deadline of June 18, 2025 at 2:00 pm. The project is federally funded through the State Homeland Security Grant Program (SHSGP) and requires strict compliance with federal requirements. Bidders must provide unit costs for each line item, with the county anticipating a one-time purchase order and delivery required by September 1, 2025.

The procurement opportunity appears to have no specific set-aside designations for disadvantaged enterprises. All meter sensors must be new, with no substitutions, used, or refurbished equipment permitted. The county reserves the right to reject any or all bids, make multiple awards, or cancel the project entirely, with the final award based on selecting the lowest responsible bidder meeting all specified requirements. While no specific budget range is explicitly stated, the project involves multiple sensor types and detection kits, suggesting a potentially significant investment. Vendors must also comply with comprehensive insurance requirements, including Workers' Compensation, Commercial General Liability, and Business Automobile Liability Insurance with specific minimum coverage limits. The procurement is structured as a competitive bid process with rigorous technical and insurance compliance standards, targeting vendors with specialized capabilities in advanced meter sensing and detection technologies for emergency and homeland security applications.