Metal Roof Replacement at Cherokee Run Golf Course Clubhouse

The City of Conyers, Georgia is soliciting competitive proposals for a metal roof replacement project at the Cherokee Run Golf Course Clubhouse located at 1595 Centennial Olympic Parkway, Conyers, GA 30012. This procurement encompasses complete roof removal and disposal, decking and insulation inspection with replacement of damaged components, installation of high-temperature synthetic underlayment and ice/water shield, installation of a standing seam metal roofing system (mechanically seamed or snap-lock panels measuring 12"-18" width with minimum 1.5" seam height in 24-gauge steel with Kynar 500/PVDF finish), flashing and trim installation, gutter and downspout replacement, and repairs to damaged siding and dormers. Qualified contractors must be authorized or certified installers of the proposed roofing manufacturer and must submit proposals with a base bid including a 10% contingency, unit pricing for decking and insulation replacement per square foot with photographic documentation, and a 5% bid bond. Required insurance coverage includes workers' compensation (statutory), general liability ($1,000,000 combined single limit), automobile liability ($1,000,000), and professional liability ($1,000,000), with the City named as additional insured. Contractors must provide three project references from similar work completed within the past five years and submit E-Verify affidavits, proof of Georgia business license, and tax compliance forms. Key deadlines include a mandatory pre-bid conference on May 18, 2026, at 10:00 a.m. EST at the project site, a written questions deadline of May 21, 2026, at 5:00 p.m. EST, and sealed proposal submission by May 28, 2026, at 3:00 p.m. EST at 901 O'Kelly Street, Conyers, GA 30012. Upon award, contractors must provide a 100% performance bond and 100% labor and material payment bond, with substantial completion required within six weeks of the Notice to Proceed and liquidated damages assessed at $1,000 per calendar day for delays beyond the completion deadline.

The RFP documents do not specify any set-aside designations or restrictions limiting participation to disadvantaged or minority-owned enterprises; the City reserves the right to award to the lowest responsive and responsible qualified respondent. No incumbent vendor or current contractor is identified in the procurement documents. Contractors must provide warranties including a five-year contractor warranty, 20-year manufacturer watertightness and finish warranty, and 30-year sealant finish warranty, ensuring quality assurance and long-term protection of the investment. The City has not disclosed a specific budget amount or award value range in the available RFP documents, though the Notice of Award is anticipated for June 18, 2026, with a six-week contract term from the date work commences. All bid documents and additional information are available on the City of Conyers website at http://www.conyersga.gov/businesses/bid-opportunities.