Metal Detectors - request for quote

The Colorado Department of Corrections (CDOC) issued Request for Quote CAAA 2016001574 for the provision and installation of nine CEIA USA Ltd. Model SMD600Plus/PZ walk-through metal detectors across multiple correctional facilities and parole offices in Colorado. The specific deliverables include nine standardized metal detector units with multi-zone, very high sensitivity, 720mm specifications with transit counters and anti-vandalism kits, along with on-site setup, calibration, and operator training services. The metal detectors must be distributed to five locations: Arkansas Valley Correctional Facility (2 units), Sterling Correctional Facility (1 unit), Limon Correctional Facility (1 unit), Colorado Territorial Correctional Facility (1 unit), and four parole offices in Colorado Springs, Pueblo, Aurora, and Westminster (1 unit each). The RFQ explicitly prohibited any substitutes or alternatives due to standardization requirements throughout the Department. Bidders were required to submit quotes by June 7, 2016, at 2:00 PM Mountain Standard Time via fax or email to Stephanie Diggs, Purchasing Agent, with all goods and services to be completed by June 30, 2016. Evaluation criteria included cost, projected delivery dates, quality and security considerations, lifecycle costs such as maintenance and warranty, bidder qualifications and experience, Service Disabled Veteran Owned Small Business status, past performance, and proposed operator training.

Bidders responding to this opportunity were required to be registered on the Colorado Vendor Self Service website prior to submission. Service Disabled Veteran Owned Small Business status was a recognized evaluation factor, though no specific set-aside or restricted competition designation was indicated in the available documentation. Prior to award, the successful bidder was required to provide proof of General Liability insurance of at least $1,000,000 per occurrence and Workers Compensation coverage as required by law. Contractors and their employees were subject to criminal background checks and consent form requirements for access to CDOC facilities, with mandatory compliance with all Department rules and contraband prohibitions. Payment terms were assumed to be Net-30 days after receipt of goods and invoice unless otherwise specified, with FOB-destination terms requiring bidders to include freight costs in their pricing. No pricing information or award value ranges were specified in the preliminary RFQ documentation, as all unit prices and totals were listed at $0.00 pending bidder submissions.