CAAA 2016001574 Attachment.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064

SOLICITATION: CAAA 2016001574

PROCUREMENT TYPE: Services

TITLE: Metal Detectors - request for quote.

DESCRIPTION: Provide and install metal detectors as per the “Items and Specifications” section below.

REQUISITION NUMBER: 201600010279

BID SUBMISSION DETAILS

Submission Deadline: 06/07/16 2:00 PM MST

Submissions Accepted Via: Fax & E-mail

Details: Please submit your quote response via fax to # 719-269-4064 or email to stephanie.diggs@state.co.us

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Stephanie Diggs, Purchasing Agent

FROM: Name of firm/DBA _____________________________________________________________________

Remit to Address ____________________________________________________________________________

P.O. Address ________________________________________________________________________________

City/State/Zip_______________________________________________________________________________

Phone ___________________________________ Fax ________________________________

Federal Taxpayer/Employer ID Number _________________________VSS or CORE Vendor ID Number ____________________________

Projected delivery date: __________________ calendar days after receipt of order.

Bidder's printed name __________________________________________________

E-mail address _________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) ___________________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

As per the attached Excel spreadsheet item list.

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

POINT OF CONTACT

Name: Stephanie Diggs Agency: Department of Corrections Phone: (719)269-4309 Fax: (719)269-4064 Email: stephanie.diggs@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado‟s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department‟s evaluation of the following:

1. the projected delivery dates, as stated in the bidders‟ respective quote responses;

2. quality/safety/security considerations concerning the goods and services to be provided;

3. anticipated „life cycle‟ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder‟s qualifications and experience, including the bidder‟s certified status as a Service Disabled Veteran Owned

Small Business based in Colorado, and/or the bidder‟s past performance, and

5. proposed operator training included, and/or

6. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS

PLEASE NOTE THAT ALL GOODS AND SERVICES MUST BE COMPLETE BY NO LATER THAN JUNE 30, 2016.

As per the attached Excel spreadsheet item list. Please note in order for your bid to be considered responsive you must provide your response on this item list Excel spreadsheet and include the completed bid cover sheet with your proposal.

Terms and conditions: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following.

Insurance: Prior to receipt of a State purchase order or contract, the successful bidder (contractor) must provide proof of adequate insurance coverage, which normally includes (but is not necessarily limited to) General Liability coverage of at least $1,000,000 per occurrence, and Workers Compensation coverage as required by law. The contractor must maintain such coverage for the duration of the term of any purchase order or contract issued as a result of this solicitation. The CDOC reserves the right to require that the State of Colorado be named as an Additional Insured on the contractor‟s policy, with respect to General Liability coverage and the contractor‟s performance of the services solicited herein.

Indemnification: The contractor agrees, to the extent authorized by law, to indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the contractor or its employees, agents, subcontractors or assignees, arising out of or in connection with performance of any services provided as a result of this solicitation.

mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss

Independent Contractor: The contractor shall perform its duties arising out of this solicitation as an Independent Contractor, and not as an employee. Neither the contractor nor any agent or employee of the contractor shall be deemed to be an employee of the State. The contractor acknowledges that the contractor and its employees are not entitled to unemployment insurance benefits unless the contractor or a third party provides such coverage, and that the State does not pay for or otherwise provide such coverage. The contractor shall have no authority to bind the State to any agreements, liability or understanding except as may be expressly set forth in the Purchase Order. The contractor shall provide and keep in force, Workers Compensation and Unemployment Compensation insurance coverage in the amounts required by law, and shall be solely responsible for the acts of the contractor, its employees and agents.

Background Check and Consent to Search: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC.

Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-30 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2016001574)