Metadata Unit Manager & Technicians

The State of Arkansas, through the Arkansas Department of Transformation and Shared Services Office of State Procurement, is seeking bids for a Metadata Unit Manager (MUM) and two Metadata Unit Technicians to assist the Arkansas Educational Television Network (AETN) in preparing and shipping approximately 26,000 video tapes to a digitization contractor, performing Library of Congress standard inventory and asset management data collection, and creating a database of the tape contents to be integrated into AETN's asset management system. The contract will be for an initial one-year term with options to renew for up to six additional one-year terms. Bids are due by September 25, 2023, at 10:00 AM Central Time, and the state will negotiate a payment schedule with the contractor prior to contract award, anticipating monthly invoices for approximately 2,000 assets that have been documented and inventoried, and a 33% holdback of the total contract value payable upon completion of the project.

The solicitation does not mention any set-aside designations or restrictions on the types of organizations that can respond, and there are no local preferences or experience requirements with Arkansas government agencies to be responsive. The state may negotiate with the lowest-bidding, responsive and responsible contractor if bids exceed available funding or if additional savings may result. Subcontracting is not mandatory, and bidders must bid on all job positions to be responsive. The state will not provide the budget for the project or disclose information about any previous contract, as this is a new solicitation with no incumbent.