Mental Health Prescreen and Evaluation Services

The New York State Department of Health is seeking competitive bids for Mental Health Prescreen and Evaluation Services through an Invitation for Bids (IFB) #C041220. The procurement aims to secure a contractor to provide mental health prescreening and evaluation services for individuals seeking admission to Transitional Adult Homes (TAHs) across New York State. The contract will involve approximately 2,400 prescreen referrals and 600 mental health evaluation referrals annually, with a primary objective of preventing unnecessary segregation of people with Serious Mental Illness (SMI) in adult homes. Bidders must demonstrate a minimum of three years' experience in evaluating individuals for Serious Mental Illness, working with governmental entities, and maintaining a web-based intake and reporting system. Key deliverables include comprehensive mental health prescreening and evaluations, with bidders required to submit an all-inclusive price per completed referral that remains constant throughout the five-year contract term. The procurement timeline includes a deadline for written questions on July 15, 2025, with department responses expected by August 13, 2025, and a final proposal submission deadline of September 3, 2025, at 5:00 p.m. ET. The anticipated contract start date is August 1, 2026, with a contract term running through July 31, 2031.

The procurement includes specific subcontracting goals, with a 15% Minority Owned Business Enterprise (MBE) goal and a 15% Women Owned Business Enterprise (WBE) goal, totaling a 30% M/WBE participation target. There are no specific service-disabled veteran-owned or disadvantaged business enterprise goals for this contract. The solicitation indicates that Keystone Peer Review Organization, LLC DBA Acentra Health has been awarded an identical or substantially similar contract within the past five years. Bidders must comply with strict confidentiality requirements, data security standards, and HIPAA compliance provisions. The Department intends to award a single contract to the lowest responsive and responsible bidder, with the successful vendor required to complete various vendor responsibility forms, conflict of interest disclosures, and equal employment opportunity documentation. While specific budget ranges are not explicitly stated, the contract will cover statewide mental health prescreen and evaluation services across all New York State counties, suggesting a comprehensive and potentially significant procurement opportunity for qualified healthcare service providers.