MEN Replace Domestic Hot Water Controls Small Purchase with Sole Source Conditons R&M 21-D216 RG

This state and local contracting opportunity is for the Menard Correctional Center in St. Clair County, Illinois to procure the services of a sole source vendor to provide programming and commissioning of the hot water pressure controller to communicate with the existing variable frequency drives (VFDs) and pumps. This is a small purchase with sole source conditions, meaning the State has determined there is only one qualified vendor capable of performing the required work. The vendor shall provide all necessary material, labor, tools, and programming to install a new control panel, pressure sensors, control relays, and temperature sensors to maintain adequate domestic hot water pressure. The contract term is from the last dated signature to June 30, 2021, and the vendor must coordinate all scheduled work with the Chief Engineer to minimize interference. The contract requires the vendor to provide a percentage discount off manufacturer's list price for any equipment, system controls, parts, and materials provided.

This opportunity is open only to the identified sole source vendor, and there are no set-aside designations or restrictions on the types of organizations that can respond. The State has not identified any incumbent vendors or current contractors, and it is unclear if there are any existing infrastructure or technology requirements that would necessitate integration. The contract value is not specified, but it is a small purchase procurement, which typically have lower dollar thresholds compared to larger formal bid processes.