Melfa, VA - Delivered Catered Lunches, Beverages, and Refreshments - Two days in February2027

The Commonwealth's Attorneys' Services Council (CASC), a Virginia state agency, is soliciting bids from food vendors for delivered catered lunches, breaktime beverages, and refreshments for approximately 25 people over two days in February 2027, with bids due November 10, 2026. Third-party companies and event planners are excluded, so only food vendors may bid. The procurement is contingent on federal funding confirmed on or before December 11, 2026, and no contract can be executed until that confirmation.

Day 1 requires a lunch with beverage delivered by 11:45 a.m., afternoon break beverages from 11:45 a.m. to 5:00 p.m., and afternoon refreshments from 2:00 p.m. to 5:00 p.m. Day 2 adds morning break beverages starting at 8:00 a.m., with the same lunch, beverage, and afternoon service windows. Delivery goes to 28598 Beacon Road, Melfa, VA 23410 in Accomack County. Lunch examples include hot meals with protein and sides, assorted sandwiches, wrap trays, salads, and desserts, and vendors may propose alternative items. The final attendee count is confirmed three days before the event.

Lunch is priced per person and cannot exceed GSA per diem rates. Beverages and refreshments are billed on consumption. Service charges, where applicable, cannot exceed 20 percent. Bids must be submitted through eVA with itemized pricing and a visible total. Vendors must register in eVA and pay a one percent transaction fee per purchase order, capped at $500 for DSBSD-certified small businesses and $1,500 for other businesses. Payment is due within 30 days of invoice or delivery, whichever occurs last.